Healthcare Administrative Coordinator Prospectively Healthy | Hays KS

Healthcare Administrative Coordinator

Prospectively Healthy | Hays, Kansas

Prospectively Healthy is looking for an exceptionally organized, dependable, and adaptable Healthcare Administrative Coordinator to become a key member of our administrative team.

This is a diverse role for someone who enjoys having their hands in a little bit of everything. You'll work closely with clinic leadership and support several areas of the practice, including healthcare credentialing, clinic operations, reporting, patient communication, marketing, and special projects.

We aren't looking for someone who needs every day to look exactly the same. We're looking for someone who can be given a project, understand the goal, organize the pieces, ask good questions when needed, and help carry it through to completion.

Position at a Glance

Schedule: Approximately 32 hours per week, Monday–Thursday
Location: Hays, Kansas — fully in-person; this is not a remote position
Starting Pay: $15–$17/hour, depending on experience and qualifications
Additional Compensation: Performance-based bonus opportunities
Schedule Flexibility: We are happy to work with school and family schedules when possible.

This position has the opportunity to grow in both responsibility and compensation as competency is demonstrated.

What You'll Do

Your responsibilities will span several areas of the practice and may include:

• Supporting healthcare provider credentialing and enrollment
• Following up on credentialing applications and outstanding items
• Tracking licenses, expirations, deadlines, and required documentation
• Maintaining spreadsheets, trackers, electronic files, and internal systems
• Running routine administrative and operational reports
• Completing administrative audits and quality-control projects
• Assisting with patient recalls, follow-up calls, scheduling needs, and other patient communication
• Preparing documents, correspondence, forms, and educational materials
• Supporting clinic leadership with projects and day-to-day administrative needs
• Assisting with newsletters, social media, community events, marketing materials, and basic content coordination
• Helping maintain organized workflows across the clinic
• Communicating with healthcare providers, staff, patients, insurance representatives, and outside organizations
• Cross-training in multiple administrative areas so you can step in where needed
• Identifying unfinished tasks, determining the appropriate next step, and following projects through to completion

Who We're Looking For

You may be a great fit if you:

• Are exceptionally organized and detail-oriented
• Like spreadsheets, lists, systems, and deadlines
• Can comfortably manage several projects at once
• Don't need constant supervision to remain productive
• Communicate professionally by phone, email, and in person
• Are comfortable learning new technology and software
• Can follow established processes while also recognizing when something doesn't make sense
• Take ownership of mistakes and help find solutions
• Understand the importance of confidentiality in healthcare
• Can change priorities when the needs of the clinic change
• Are comfortable asking questions—but also willing to independently find answers
• Enjoy being the person others can rely on to get things done

Healthcare administration, credentialing, medical-office, billing, marketing, or similar experience is helpful, but not required. Organization, initiative, reliability, and the ability to learn are more important to us than having the perfect resume.

Benefits & Perks

We offer a variety of employee benefits and workplace perks, including:

• Four-day workweek
• Flexibility around school and family schedules when possible
• Performance-based bonus opportunities
• Opportunities for professional growth and increased responsibility
• Additional employee benefits and clinic-related perks

Please note: Health insurance is not currently offered as an employee benefit.

Additional benefit details will be discussed during the interview process.

How to Apply

Please submit your resume along with a brief introduction telling us why this particular position interests you.

We're looking for more than a resume—we'd like to know a little about the person behind it.

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible schedule
• On-site gym
• Paid time off
• Professional development assistance
• Referral program

Work Location: In person

Salary : $15 - $17