Administrative Support Assistant

Job Title: Administrative & Interview Support Intern

Location: Nashville, TN (Remote)

Employment Type: Part-Time Internship

Rate: $15/hr. on 1099

About the Role

• We are seeking a detail-oriented and professional Administrative & Interview Support to assist with candidate interviews and HR-related paperwork. This role is ideal for a student or recent graduate interested in human resources, recruiting, or office administration. The intern must be located in Nashville, TN and able to work on-site.

Key Responsibilities

• Assist with scheduling, coordinating, and conducting initial candidate interviews (phone, video, and/or in-person).
• Take clear notes during interviews and summarize key information for hiring managers.
• Support completion and collection of new hire paperwork and onboarding documents in accordance with U.S. employment guidelines.
• Help maintain accurate and organized digital and physical personnel files.
• Communicate professionally with candidates and internal team members via email, phone, and in person.
• Assist with posting job descriptions, tracking applicants, and updating candidate status in our systems.
• Support general administrative tasks such as data entry, filing, document preparation, and meeting coordination.

Requirements

• Must be currently located in Nashville, TN.
• Eligible to work in the United States.
• Strong verbal and written communication skills.
• Professional, friendly, and confident demeanor when speaking with candidates.
• Excellent attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.
• Proficiency with basic computer tools (email, spreadsheets, word processing; and willingness to learn HR/recruiting software).
• Currently pursuing or recently completed a degree in Human Resources, Business, Communications, or a related field preferred, but not required.

Preferred Qualifications

• Prior experience in customer service, administrative support, or campus recruiting activities is a plus.
• Comfort conducting interviews using prepared questions
• Familiarity with U.S. hiring paperwork (e.g., I-9, W-4, onboarding forms) is a bonus; training will be provided.

Schedule & Compensation

• Part-time, 20 hours per week (flexible scheduling around classes if applicable).
• Internship duration: [3–6 months].
• Compensation: TBD