Project Coordinator

Job Title: Project Coordinator---Oracle

Location: Remote

Duration: Long Term

Rate: $38/hr. on 1099

Responsibilities:

Contract Position - Oracle Cloud Project Coordinator

6-month engagement, likely to extend to 12 months - September 2026

Engagement Type: Contract through Covendis
Duration: 6 months minimum, possible to extend to 12 months
Location: Nashville, TN - Remote
Reports To: Enterprise Project Manager, Metropolitan Government of Nashville and Davidson
County

What You Will Do

Meeting Coordination and Documentation
• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management
• Maintain and update project documentation including trackers, logs, status reports, and schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.
Financial Tracking and Invoice Support
• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.
General Program Support
• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
• Handle general administrative needs that support smooth program operations.

What We Need

Required
• Strong organizational skills and attention to detail - this role lives and dies by follow- through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details.
• Proficient with productivity tools - Microsoft Office, Teams, SharePoint, and similar platforms.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.
Beneficial but Not Required
• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.