What are the responsibilities and job description for the Ordering Manager position at ProSource?
Benefits:
We are a growing electrical and audio-visual automation company focused on delivering high-quality installations, exceptional customer service, and efficient project execution. As our workload and project complexity continue to expand, we are seeking an organized and proactive Ordering Manager to oversee all purchasing operations and ensure materials flow smoothly from vendors to job sites.
Position Overview
The Ordering Manager will be responsible for managing all purchasing activities, inventory coordination, vendor relationships, and material logistics for electrical and AV projects. This role ensures that materials are ordered correctly, delivered on time, and tracked accurately, while maintaining cost control and supporting project deadlines.
Key Responsibilities
- 401(k)
- Competitive salary
- Employee discounts
- Free uniforms
- Health insurance
- Opportunity for advancement
We are a growing electrical and audio-visual automation company focused on delivering high-quality installations, exceptional customer service, and efficient project execution. As our workload and project complexity continue to expand, we are seeking an organized and proactive Ordering Manager to oversee all purchasing operations and ensure materials flow smoothly from vendors to job sites.
Position Overview
The Ordering Manager will be responsible for managing all purchasing activities, inventory coordination, vendor relationships, and material logistics for electrical and AV projects. This role ensures that materials are ordered correctly, delivered on time, and tracked accurately, while maintaining cost control and supporting project deadlines.
Key Responsibilities
- Manage the full purchasing process for electrical and AV materials, tools, and equipment.
- Review project plans, takeoff lists, and BOMs to determine all materials needed.
- Create purchase orders, obtain quotes, and negotiate pricing and terms with vendors.
- Maintain strong relationships with suppliers, distributors, and manufacturers.
- Track and manage backorders, lead times, shipping schedules, and delivery confirmations.
- Coordinate with project managers, warehouse team, and field staff regarding material needs and delivery timelines.
- Oversee inventory systems and stock levels; assist with organizing the warehouse as needed.
- Ensure all materials are tagged with job names and follow internal purchasing workflows.
- Resolve discrepancies with shipments, invoices, or damaged goods.
- Monitor budget impacts and help control material costs.
- Maintain accurate digital records and documentation within company systems (ex. QuickBooks, D-Tools, procurement software).
- Support process improvement and standardization initiatives.
- Experience in purchasing or materials management required; electrical or AV industry experience strongly preferred.
- Solid understanding of electrical, low-voltage, or AV materials and components.
- Strong negotiation and vendor-management skills.
- Exceptional organization, time-management, and attention to detail.
- Ability to read basic electrical plans, BOMs, or scope documents (preferred).
- Proficiency with purchasing or project management software; D-Tools experience a plus.
- Strong communication skills and ability to work collaboratively with multiple departments.
- Must be authorized to work in the United States.