What are the responsibilities and job description for the Front Desk position at ProSource Industries, Inc.?
ProSource Industries specializes in the manufacturing of precision components for Wire Harnesses, Cable Assemblies and Electrical Control Panels for OEM'S. Our commitment to quality, innovation, and customer satisfaction has positioned us as a leader in the industry.
We are seeking a friendly, organized, and proactive Executive Assistant to be the first point of contact for our office and to provide high-level customer service and
administrative support to the HR team. This role also includes assisting job applicants with completing applications and offering translation support for Spanish
and Vietnamese-speaking candidates.
Key Responsibilities
Equal Opportunity Employer: ProSource Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join ProSource Industries and contribute to our mission of delivering superior quality products to our customers while maintaining the highest standards of excellence in manufacturing.
Work schedule
We are seeking a friendly, organized, and proactive Executive Assistant to be the first point of contact for our office and to provide high-level customer service and
administrative support to the HR team. This role also includes assisting job applicants with completing applications and offering translation support for Spanish
and Vietnamese-speaking candidates.
Key Responsibilities
- Greet and welcome visitors with professionalism and warmth while directing them to their appropriate location.
- Manage the front desk area to ensure a clean and organized appearance.
- Receive, sort, and distribute daily mail and deliveries.
- Coordinate internal meetings rooms, including conference room bookings, agendas, and materials.
- Maintain and manage office supplies, equipment and front desk area.
- Assist walk-in candidates with completing job applications and required documentation.
- Provide verbal and written translation support for Non-English-speaking applicants and visitors.
- Ensure all application materials are complete and submitted accurately.
- Assist employees with forms, Time corrections and/or benefit questions
- Maintain confidentiality and professionalism when handling applicant information.
- Assist employees with completing timesheet corrections and ensure submissions are accurate and timely
- Process PTO request forms, verify eligibility, and maintain updated time‑off records
- Support onboarding tasks such as preparing new‑hire paperwork, collecting required documents, etc.
- Assist with distributing HR forms, updating templates, and keeping internal resources current
- Provide general administrative support, including data entry, filing, and scheduling HR‑related meetings
- Assist AP with invoice entry, data accuracy checks, and timely uploads for the AP/Accounting team
- Positive attitude and a proactive approach to problem-solving.
- Proven experience in a receptionist or administrative support role.
- Bilingual in English and Spanish (verbal and written) required.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion.
- Health insurance, retirement plans, and other benefits provided.
- Opportunities for overtime
Equal Opportunity Employer: ProSource Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Join ProSource Industries and contribute to our mission of delivering superior quality products to our customers while maintaining the highest standards of excellence in manufacturing.
Work schedule
- Monday to Friday
- Overtime
- 8 hour shift