Administrative Assistant

Job Summary:

Our client in downtown Providence is seeking a detail-oriented Administrative Assistant to provide high-level administrative support. The ideal candidate will be responsible for managing correspondence, maintaining records, producing reports, coordinating communications, and handling administrative duties with confidentiality and discretion.

Key Responsibilities:

• Draft and finalize correspondence from written drafts, verbal instructions, or dictation.
• Maintain accurate records, prepare reports, and take meeting minutes.
• Manage telephonic, fax, and automated communications.
• Coordinate meetings and conferences with public officials, stakeholders, and other relevant parties.
• Handle administrative inquiries and correspondence that do not require policy interpretation.
• Review documents for accuracy, compliance, and administrative approval.
• Compose routine and specialized correspondence independently.
• Maintain both electronic and paper filing systems and generate reports as needed.
• Manage executive calendars, schedule appointments, and assist in resolving administrative issues.
• Represent the executive or administrator in assigned matters.
• Perform general office duties and clerical tasks as required.

Qualifications & Skills:

• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency in office management and organizational tasks.
• Experience in administrative support, preferably in a government or municipality setting.
• Proficiency in Microsoft Office Suite and other administrative tools.

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.