Paralegal

ProScan Imaging is seeking a full-time, Paralegal at our corporate headquarters location in Cincinnati, OH.

General Description: Supports active litigation, claims management, and medical records/subpoena response, serving as a point of contact between outside counsel, insurance carriers, and internal business units. The ideal candidate is organized, deadline-driven, and comfortable pulling information from operational teams under time pressure. Duties include but are not limited to:

Insurance & Claims

• Manage claims from first notice through resolution.
• Collaborate in annual policy renewals and issue/maintain Certificates of Insurance.
• Maintain physician coverage schedules and administer flood insurance and workers' compensation coverage and audits.
• Assess events for carrier notice obligations and coordinate reporting to insurers and outside counsel.

Medical Records & Subpoenas

• Oversee HIPAA-compliant medical records request and release process.
• Monitor, log, and respond to subpoenas and third-party records requests.

Litigation Support

• Draft discovery responses and assemble responsive documents.
• Coordinate with business, clinical, and department leaders to gather documents, data, and factual background for discovery and case strategy.
• Conduct legal research and prepare summaries and memoranda for attorney review.
• Maintain case files, chronologies, and litigation calendars; track case deadlines.
• Issue and track litigation holds and preserve related records.

Administrative

• Process legal and insurance invoices and track spend against matter budgets.
• Manage registered agent notifications.

Qualifications

Required

• Paralegal certificate or Associate's/Bachelor's degree.
• 3-7 years of paralegal experience with meaningful litigation and discovery exposure.
• Demonstrated legal research ability (Lexis) and proficiency with Microsoft Office and document/matter management tools.
• Strong writing skills and proven ability to manage competing deadlines.

Preferred

• Healthcare regulatory or civil litigation experience.
• Familiarity with HIPAA and medical records release requirements.
• Certified Paralegal (CP) or Registered Paralegal (RP) credential; Certified Notary in the State of Ohio.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Litigation and discovery paralegal: 3 years (Required)

Work Location: In person

Salary : $44,652 - $60,403