Office Manager / Bookkeeper

Job Summary
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and a background in office management, ensuring smooth workflow and efficient administrative processes. This role requires excellent communication and organizational abilities, as well as experience in managing various office functions, including human resources, payroll, and vendor management.

If you’re organized, calm under pressure, and great on the phone, we want you on our team. Help homeowners when emergencies strike and play a key role in supporting our growing business.

We are a growing restoration company looking for an Office Manager to be the backbone of our operations. You’ll be the first point of contact when clients call with flooding, water damage or reconstruction needs and you’ll keep our office running smoothly through payroll and backend support.

Responsibilities

• Oversee daily office operations, ensuring efficiency and adherence to company policies.
• Manage schedules, including calendar management for executives and team members.
• Coordinate event planning and logistics for company meetings and functions.
• Answer phones and assist clients during water emergencies with professionalism and empathy.
• Handle bookkeeping tasks, including expense management and bookkeeping entries as well as payroll processing and timecard management.
• Maintain vendor relationships, negotiating contracts and ensuring service quality.
• Implement effective filing systems for both physical and digital documents.
• Manage front desk operations, including multi-line phone systems and customer inquiries.
• Ensure compliance with health and safety regulations within the office environment.
• Support human resources functions such as recruitment, onboarding, and employee relations.

Experience

• Proven experience in office management or a related administrative role is essential.
• Familiarity with QuickBooks or similar accounting software is preferred.
• Strong supervisory experience with a focus on team management and development.
• Demonstrated ability in schedule management, event planning, and vendor management.
• Excellent communication skills with a professional phone etiquette.
• Solid organizational skills with attention to detail in clerical tasks such as filing and bookkeeping.
• Experience in construction, trades or restoration office management is a plus but not required. Join our team to contribute to a dynamic work environment where your skills will be valued, and your professional growth will be encouraged!

Job Type: Full-time

Pay: $23.50 - $27.50 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Referral program

Work Location: In person

Salary : $24 - $28