What are the responsibilities and job description for the Activities Assistant position at Property Owners Association of Spanish Cove?
Part-Time Activities Assistant
About the role
We’re hiring a friendly, detail-oriented Part-Time Activities Assistant to support clubhouse reservations, community activities/trips, and resident communications. You’ll partner with volunteers, vendors, and the Operations Manager to keep events organized and residents informed.
Schedule
· Part-time: ~15 hours/week
· Typical hours: Mon–Fri, between 9:00 a.m.–2:00 p.m.
· Flex: Occasional evenings/weekends for events and reservations
· Location: On-site at the clubhouse(s)
Responsibilities
· Coordinate clubhouse reservations (requests, tours, rules, deposits/fees) and maintain usage logs.
· Verify property-owner dues status in Enumerate prior to reservations (per procedure).
· Support activities and trips: planning, vendor coordination, rosters, and attendee communications.
· Act as trip/travel coordinator for community outings (itineraries, reservations, payments, waivers, and day-of logistics).
· Maintain Activity Fund records (data entry, payment/refund tracking, documentation).
· Create monthly activities content for the UPDATE newsletter (column calendar).
· Post/distribute activity notices (email, website, social media, bulletin boards).
· Attend committee meetings as needed; coordinate supplies; other duties as assigned.
Requirements
· High school diploma or equivalent.
· Experience in admin, customer service, event support, or similar role.
· Strong organization skills and attention to detail; able to juggle deadlines.
· Clear written/verbal communication; professional and helpful with residents/owners.
· Basic computer skills (email, calendars, spreadsheets/recordkeeping).
· Able to handle deposits/payments responsibly and keep accurate records.
Preferred Qualifications
· HOA/community or resident-activities coordination experience.
· Experience with reservations or membership/dues software (e.g., Enumerate).
· Newsletter, website, or social media posting experience.
· Bookkeeping experience.
Physical and Other Requirements
· On-site role; occasional evenings/weekends as needed.
· Able to lift 25 lbs. and assist with light set-up.
· Dependable and discreet with resident/owner information and funds.
How to Apply
How to apply
Email your resume and a brief note about your availability to Spanish Cove Office Manager, at scofficemanager@spanishcove.org.
Equal Opportunity
We are an equal opportunity organization. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.
Pay: $10.00 - $15.00 per hour
Work Location: In person
Salary : $10 - $15