What are the responsibilities and job description for the Office Coordinator and Property Management Assistant - Temporary Assignment position at Property One, Inc.?
Job Description: Temporary Office Coordinator and Property Management Assistant
Location: Metairie, LA
Position: Temporary, Full-Time (Approx. 16-week cover for maternity leave)
Hourly Rate: $18 - $21 per hour
About Us:
Property One is a commercial real estate firm dedicated to providing unparalleled, client-first services. We simplify complexity, unlock hidden value, and help our clients achieve their strategic and financial objectives. Our dynamic and collaborative team is looking for a proactive professional to join us temporarily and play a key role in our office's smooth operation.
The Opportunity:
We are seeking a highly organized and personable individual to be the welcoming face and operational backbone of our office. This vital role supports our front desk, administrative functions, and property management team, offering a fantastic opportunity to gain exposure to all aspects of the commercial real estate industry. Property One is committed to building long-term relationships with our staff, and there is potential for this role to transition into other positions within the company after the temporary assignment concludes. Our targeted start date is December 15 for this approximate 16 week assignment.
Key Responsibilities:
Office Coordination & Front Desk Management:
- Serve as the first point of contact, greeting tenants, visitors, and vendors with exceptional customer service.
- Manage front desk operations, including answering and directing phone calls and managing general inquiries.
- Maintain a tidy and functional office environment, including conference room setup, kitchen upkeep, and common areas.
- Oversee mail, packages, and office supply inventory.
Property Management & Administrative Support:
- Assist with property administration by uploading accounts payable and receivables into Yardi for manager approval.
- Process rent payments, monitor receivables aging, and make courteous collection inquiries as needed.
- Obtain certificates of insurance from vendors and assist with compliance tracking.
- Maintain the property work order system and monitor preventative maintenance schedules.
- Provide general administrative support to the Property Manager and team, including filing and document management.
- Facilitate meeting and event logistics as required.
Who You Are:
A People Person: You possess a professional and welcoming phone manner and enjoy providing excellent service.
Proactive & Organized: You are a self-starter who excels at multitasking, prioritizes effectively, and pays close attention to detail.
Tech-Savvy: You are proficient in Microsoft Office Suite (Word, Excel, Outlook) and can learn new software quickly; experience with Yardi is a significant plus.
Reliable & Adaptable: You are punctual, maintain a professional appearance, and thrive in a fast-paced environment where priorities can shift.
Qualifications & Experience:
Corporate operations, accounting and or real estate experience would be highly valued in this role.
Proven experience in an administrative, front desk, or customer service role.
High degree of computer literacy and proficiency with standard office software.
Strong organizational, verbal, and written communication skills.
High school diploma or equivalent required.
Ability to handle sensitive information with discretion and confidentiality.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.
Job Types: Full-time, Temporary
Pay: $18.00 - $21.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $18 - $21