Executive Administrative Assistant

Job Functions, Duties, Responsibilities and Position Qualifications:

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Location: White Plains, NY

Days: Monday - Friday

Hours: 7:30-4

Full Time: Benefits Eligible

Pay Range $28-$37

Position Summary:

An Executive Administrative Assistant for a Laboratory plays a specialized role, balancing high-level corporate operations with the specific regulatory, logistical, and safety demands of a lab environment. The individual will work under the executive team and lab manager.

What you'll do:

• Act as the point of contact between the laboratory and clients
• Assist in all administrative functions of the laboratory
• Undertake the tasks of receiving calls, routing correspondence, and scheduling Act as the point of contact between the executives and internal/external clients
• Assist in all administrative functions of the Laboratory- Invoices and Inventory
• Undertake the tasks of receiving calls, schedule specimen pickup, take messages and routing correspondence
• Handle requests and queries appropriately
• Arrange meetings and appointments and provide reminders
• Produce reports, presentations and briefs
• Assist with Operational and Regulatory tasks of the Laboratory.
• Assist President and VP of Operations in daily, weekly and monthly reporting
• Develop and carry out an efficient documentation and filing system

What you need:

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality

Scheduled Weekly Hours:

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Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.