Sales Assistant- GA Tech

Proof of the Pudding is seeking a Catering Sales Assistant to be a sales lead for the Georgia Tech Catering and Events Division. The Catering Sales Assistant is an hourly position designed to enhance and amplify unit sales, event creativity & design, and foster new and existing client relationships. The perfect applicant is highly motivated, driven to exceed their goals, professional in demeanor, and has a passion for upscale, elevated events. The job often involves attending industry and networking events, telemarketing, advertising and contacting the competitions client base.

KEY RESPONSIBILITIES:

• Obtaining New Clients and fostering relationships into events and business
• Maintaining existing client relationships through Caterease database - follow-up calls, emails, notes and bi-monthly sales calls/drops to assigned venues
• Create personalized proposals/sample menus based on clients’ needs; create contracts, purchase orders & vendor invoices in a timely fashion; create & distribute floor plans with venue manager for clients and internal teams review
• Inter-departmental communication to the Operations, Management & Culinary teams for specific events through a detailed Banquet Event Order & kitchen sheet; must communicate effectively on any pop-ups and last-minute event updates
• Attend or provide clear expectations for all booked events to greet the client and ensure the event details are executed accordingly until the food is presented; introduction made to the event captain to meet the client to run the event until close
• Ensure the billing procedures are followed and the event is closed out properly in Caterease
• Keep events organized and updated in BEO software and email communications internally and externally to clients
• Coordinate décor needs, linen orders, specialty items with operations team internally and upsell options to clients
• Expand your knowledge of Food & Beverage and offsite catering trends to bring creativity and innovation to the POP Offsite program
• Assist in other parts of the business in potential different roles (ie. Attendant, bartending, etc.) as needed

Performs other related duties as needed included but not limited to:

REQUIREMENTS:

• Must have previous experience or knowledge of Food and Beverage or Hospitality Sales
• Excellent listening skills, creative with menu development, excellent customer service and communication skills

• Tech savvy, with high proficiency in all Microsoft Office programs
  • Experience with BEO software, Caterease, is preferred
  • Experience with Adobe Programs and Canva is preferred
• Flexibility, ability to work extended or irregular hours to include nights, weekends and holidays.

Specialized Qualifications:

• Excellent listening and communication skills
• Renowned time management skills
• The ability to work alone and as a team
• Strong attention to details with the ability to organize and articulate a high volume of information

CORE VALUE AND COMPETENCY REQUIREMENTS

• Business Acumen - Demonstrate comprehension of the job, including policies, practices, and relationships.  Possess the expertise and skill levels required of the job and perform with quality.
• Dedication - Dependable, reliable and follows through on projects from inception to completion.  Willing to put in as much time as necessary to complete tasks.  Demonstrate a win-win attitude: “see it, own it, solve it.”
• Ethics and Integrity - Acts with integrity, honesty and knowledge that promote the company’s culture, values and beliefs while maintaining the highest standards of professional conduct. 
• Safety & Security - Observe safety and security standards.  Use equipment and materials properly.  Comply with safety standards and personal protective equipment requirements.  Report potential unsafe conditions or practices to appropriate person immediately.  Promote restaurant safety, cleanliness and security compliance at all times.
• Teamwork - Cooperate and be willing to work as a team player to achieve goals and tasks accurately, efficiently and timely.
• Communication - Communicate clearly and effectively with mutual respect, understanding and trust to fellow associates, managers, supervisors and guests. Listen carefully to opinions and views of others; state understanding of what has been heard. 
• Initiative - Contribute new ideas and suggestions to enhance productivity and efficiency.  Be proactive in troubleshooting problems or issues and take action to mitigate potential problems.
• Adaptability & Planning - Possess the ability to learn new tasks and adjusts well to new situations.  Perform well under tight time schedules and pressures to change direction quickly.
• Service Orientation - Demonstrates a sense of urgency. Is welcoming, friendly and smiles when visible to guests.   

Work Environment 

This position breakdown will be a variety of office work and event operations. Office work entails computer usage, interdepartmental meetings and communications via email, phone, and in person, and sorting and filing paperwork. Events may be in an outdoor setting with movement between temporary structures, buildings, and different terrains. 

Physical Demands:

• Prolonged periods of moving through an event space and traveling to venues within the Greater Atlanta Region
• Bending, lifting, scooping, and carrying miscellaneous equipment and food items
• At times there will be prolonged times of sitting and computer usage.
• Ability to perform physical tasks, such as but not limited to, lifting approx. 25 lbs.

Salary : $25