What are the responsibilities and job description for the Supply Chain Operations Specialist position at Pronto Fulfillment LLC?
We are looking for a detail-oriented Supply Chain Operations Specialist to join our growing nutraceutical manufacturing team. In this role, you will be the critical link between our physical production floor in Virginia and our remote Supply Chain Management team. You will be responsible for the daily execution of inventory accuracy, material readiness, and logistical coordination. This is an individual contributor role that requires a high degree of autonomy, as you will be responsible for verifying physical stock, managing incoming "ID testing" workflows, and ensuring the production schedule is supported by real-time material availability.
Key Responsibilities
On-Site Material Coordination: Act as the primary point of contact for the production floor; verify that raw powders, capsules, and packaging are staged and ready for scheduled runs.
Remote Team Liaison: Provide daily updates to remote management on material status, potential shortages (OOS), and receiving discrepancies.
Inventory Integrity: Conduct weekly cycle counts and "Mass Balance" audits to ensure the system matches the physical shelf for all materials.
Receiving & Quality Flow: Oversee the intake of ingredients, packaging materials, and other items. Coordinate with QC and production team to ensure "Identity Testing" is prioritized for urgent production needs.
Spill & Loss Tracking: Document and report production floor "spills" during receiving and quarantine phases to the remote team to ensure accurate re-ordering and financial reporting.
Supplier set up: search, find and vet new suitable suppliers
Ordering: order ingredients, packaging materials and other items required for the facility
Requirements & Qualifications
Experience: 2–5 years in Supply Chain, or Material Planning within a GMP-regulated environment (Supplements, Pharma, or Food).
Self-Management: Proven ability to work effectively under remote supervision. You must be a self-starter who can identify and solve floor-level bottlenecks independently.
Technical Skills: High level of comfort with Excel for data entry and inventory reporting.
Regulatory Literacy: Basic understanding of FDA 21 CFR Part 111 (Dietary Supplements) and SQF standards regarding material storage and handling.
Physical Requirements: Ability to be on the warehouse/production floor for extended periods for inventory verification.
Working Hours & Benefits
Full-time, on-site role
2 weeks of paid vacation per year
7 annual paid holidays
Comprehensive health insurance
401(k) plan eligibility
About the Company
We are a growing dietary supplement manufacturer specializing in high-quality powder formulations. Our focus is on combining science, manufacturing excellence, and great consumer experience — including taste. As we expand, we’re looking for driven, hands-on experts who want to make a real impact and help shape the future of our product portfolio.
Why Join Us?
This is an opportunity to play a key role in strengthening and scaling supply chain operations within a fast-growing company.
Start Date: ASAP
Location: Manassas, Virginia
To Apply
If you’re a detail-driven supply chain professional who thrives on keeping operations organized, accurate, and running without disruption — we’d love to hear from you.