Executive Assistant & Marketing Lead

Executive Assistant & Marketing Lead 

Promozation is looking for an Executive Assistant & Marketing Lead to our team! The ideal candidate should be highly self motivated, detail-oriented, friendly, personable, a strong sense of urgency, quick learner and great at multi-tasking.

We are a woman owned and operated promotional products firm founded in 2012 and based in Greenville, SC. This is such a fun, fast paced industry, and we are very passionate about creating the trendiest and most creative promos!

Job Responsibilities:

• Administrative
• Office related tasks like creating and mailing swag gift boxes, assisting with holiday gift box fulfillment, labeling and shipping
• FedEx/UPS/Storage Unit runs 2x a week, opening mail, depositing checks
• Creating shipping labels
• Ordering Promozation branded swag and organizing it
• Ordering office supplies, business cards, items for virtual team building meetings, gifts, and more
• Moderating virtual team calls for activities
• Planning and preparing activity for monthly team building meeting
• Creating/filtering/organizing spreadsheets
• Preparing CEO for any events in regards to travel arrangements, creating documents or presentations, ordering strategic and specific event branded merchandise, coordinating delivery to hotel/convention center.
• Attending events to help setup, breakdown, network, and take notes (some light travel required with most being day/evening events)
• Implementing and creating new processes as needed to create higher efficiency
• Problem solving on various internal issues that arise and researching to find a solution
• Screening resumes and scheduling candidates for interviews when hiring
• Skimming through any paper or digital catalogs to pull out any item that is unique or interesting to share with the team
• Emailing vendors to have owner removed from emails that the team is copied on to create more efficiency 
• Submitting requests to developer to resolve any system glitches or improvements
• Researching tasks for the CEO
• Accounting
• Paying vendor bills
• Depositing checks
• Accounts Receivables - calling/emailing on past due accounts and follow ups
• Processing ACH payments once or twice a week
• Updating client payment platforms with updated information/adding accounts to their portals
• Emailing vendors to get setup to paperless invoicing
• Emailing Insurance for COI’s 
• Marketing
• Updating, posting and monitoring social media pages
• Experience in light social media required 
• Writing introduction emails to new leads acquired from events and meetings
• Strategic outreach to targeted companies
• Creating targeted email blasts
• Experience in MailChimp preferred, but not required. Must be willing to learn, if not.
• Basic experience in Canva preferred, but not required. Must be willing to learn, if not.
• Assist with marketing programs and campaigns to support strategic objectives.

Requirements/Skills:

• Able to plan and prioritize while focusing on detail orientation and effective time management.
• Applies creative problem-solving to address business needs and issues
• Customer service oriented, friendly and personable
• Solution finder who approaches every challenge with a "Yes!"
• Excellent written and verbal communication skills
• Team player, must be willing to fill in for the Sales & Client Coordinator temporarily (6-8 weeks) and/or check orders when any other team member is on maternity leave
• Computer savvy
• Resourceful
• Creative
• Good at making judgement calls
• Quick learner
• Exceptional organizational skills
• Highly detail oriented
• Reliable and consistent, nothing slips through the cracks with a proven method
• Adaptive and can easily pivot when needed
• Proficient with social media platforms, but not required
• Sense of urgency & works well under pressure when there are firm deadlines and timelines
• Great basic math skills
• Persistent in following up to achieve the desired end result
• Love dogs?! Tell me about yours :)
• Proactive & thinking two steps ahead
• Self motivated & takes initiative

Schedule:

• 9-6 pm EST. Schedule is somewhat flexible as long as you are consistent.
• Mandatory monitoring of email & voicemail throughout the day to handle any time sensitive requests

Benefits:

• Health insurance coverage and monthly stipend towards the cost
• 401k match, up to 4% of salary at 1 year of employment
• Set yearly amount for free personal product samples
• 15 PTO sicks/days
• All major holidays are paid, in addition to having Friday after Thanksgiving, Christmas Eve and a half day for Good Friday as well as a half day for your birthday
• Work from home (training will be in person the first week or two)
• Once a month in person team coffee workdays
• Fun monthly virtual team meetings

Please email mande@promozation.com with your resume if you are interested. We’re excited to hear from you!

***NOTE: IF YOU HAVE ALREADY APPLIED TO THE SALES & CLIENT COORDINATOR ROLE POSTED AND ARE ALSO INTERESTED IN THIS ROLE, PLEASE EMAIL TO EXPRESS INTEREST INSTEAD OF APPLYING HERE***