Event Marketing Coordinator

About Prometheus Group

We build software for the people who keep the world running technicians, planners, and operations leaders inside refineries, power plants, factories, mines, and pharmaceutical campuses. Our products turn complex industrial work into something more manageable, measurable, and rewarding. We work where they work, and our events are where we show up to meet customers face-to-face.

About the Role

We're hiring an Event Marketing Coordinator to plan and run the events that drive our pipeline — from our annual Prometheus Group User Conference and industry tradeshows to executive dinners and regional customer micro-events. You'll own end-to-end execution: budget, logistics, vendors, on-site activation, and post-event follow-up. Working closely with marketing, sales, and product, you'll make sure every Prometheus Group event gives customers and prospects a sharper sense of who we are and what we do.

What You'll Do

• Plan and execute internal and external events across the global portfolio — tradeshows, conferences, roadshows, and our annual Prometheus Group User Conferences.
• Manage budgets across all events; track spend and tie outcomes to pipeline impact
• Own end-to-end event logistics — registration, travel, materials, shipping, on-site show services (booth, AV, internet, power, furnishings), and pre- and post-event communications
• Plan and coordinate networking activities — happy hours, dinners, and outings — as part of the broader attendee experience
• Partner with content, design, and marketing teams on event collateral, registration pages, agendas, signage, email invitations, and promotional campaigns across HubSpot, social media, and the website
• Track event performance — leads captured, meetings booked, opportunities sourced — log post-event opportunities in Salesforce, and report status monthly to the Event Director
• Research new event opportunities to continuously grow the company's portfolio
• Serve as the internal point of contact for event communications across departments
• Support the broader marketing team (~20–25% of time) on email campaigns, content distribution, and field marketing programs

What We're Looking For

• 2–5 years of B2B marketing experience with hands-on event management or project management
• Proven ability to manage a global, multi-event calendar across shifting timelines and budgets
• Exceptional attention to detail and project management skills — able to juggle 30 moving pieces without dropping one
• Strong written and verbal communication across vendor coordination, event materials, and internal stakeholders
• Proficient in HubSpot, Salesforce, Microsoft Office, and comfortable picking up new tools quickly
• Resourceful problem-solver who stays calm and finds solutions when things go sideways on event day
• Collaborative, adaptable, and comfortable working cross-functionally in a fast-paced environment
• Willing to travel 25–35% during peak event season
• Bachelor's degree in Marketing, Communications, Business, or equivalent experience

Bonus Points

• Experience in B2B software, industrial, or asset-management sectors
• Familiarity with event platforms (HubSpot, Salesforce, Swoogo, SalesLoft)
• Comfort coordinating booth design and event creative with internal designers
• Experience supporting a user conference of 200 attendees

Benefits Overview

We offer an attractive benefits program to meet the diverse needs of our teammates:

• Employee base HSA plan, dental, life and short-term disability coverage 100% paid for by Prometheus Group
• HSA & FSA plan options
• Retirement Savings with Generous Company Match & Immediate Vesting
• Gym membership to O2 Fitness
• Casual dress attire
• Half-Day Fridays
• Generous Paid Time Off
• Company Outings, Trips & Activities
• Paid Parental Leave

Prometheus Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.