Proposal Coordinator

Position Summary
Prometheus Federal Services (PFS) is a trusted partner of federal health agencies. We are seeking a dynamic Proposal Coordinator to assist Senior Management in growing the company. The Proposal Coordinator will support the proposal development lifecycle for federal government pursuits, with a primary focus on the Department of Veterans Affairs (VA). Responsibilities include creating and administering proposal processes, ensuring compliance, providing guidance to authors, and preparing related reports. Tasks include RFP Analysis, Kick-Off Meetings, Status Calls, Proposal Development, Writing, Reviews, and Production. The role also involves assisting with responses to Requests for Information and other marketing assignments. 

Additionally, the Proposal Coordinator will support the Growth Team in broader business development activities, including managing day-to-day contract vehicle Project Management Office (PMO) activities, partner management, database management, survey development, research, and maintaining templates, tools, and processes. This role is critical in developing compliant, compelling, and winning proposals, leveraging a thorough understanding of the entire proposal process from pre-RFP through customer award debriefs. 

Essential Duties and Responsibilities

• Manage the full life cycle of RFP analysis, response development, writing, and submission. 
• Write and manage the technical proposal sections, RFI responses, white papers, resumes, past performance citations, or other proposal narratives in response to solicitations. 
• Interpret RFP requirements for compliance mapping. 
• Develop proposal templates, outlines, compliance matrices, resource alignments, and related checklists. 
• Develop and manage the proposal schedule and report on progress. 
• Research, organize, and document solutions and content. 
• Research, collect, and develop reusable material for individual authors. 
• Edit and format documents and manage proposal development and production. 
• Coordinate, prepare for, participate in, and document (e.g., notes, action items) proposal meetings and reviews. 
• Ensure submissions are accurate, complete, and compliant with RFP requirements and editorial specifications, as well as corporate quality and branding standards. 
• Support in maintaining business development reference materials (e.g., past performance, resumes, proposal content, graphics). 
• Support in the day-to-day PMO activities, including partner management, database management, and survey development. 

Minimum Qualifications

• Bachelor’s degree required 
• Minimum of five (5) years of experience in the development of Federal government proposals. 
• Ability to structure and draft content for technical responses to RFIs and RFPs. 
• Demonstrate understanding of the RFP life cycle and apply knowledge of Federal Acquisition Regulations (FAR) to ensure compliance throughout the proposal development process. 
• Demonstrated expertise in organizing and facilitating collaborative efforts. 
• Exceptional verbal and written communication skills, clear, concise, and comprehensive. 
• Proven success in conveying proposal objectives and key elements to management and team members through both written and oral presentations. 
• Skilled in partnering with Subject Matter Experts to capture and articulate technical and management strategies. 
• Strong interpersonal skills, adept at working with diverse teams across varying levels of technical expertise and authority, both internally and externally. 
• Advanced proficiency in managing RFP/RFI processes and coordinating cross-functional proposal teams. 
• Experienced in analyzing RFPs and developing structure outlines, timelines, and proposal templates. 
• Highly detail-oriented and organized, with excellent time management and prioritization capabilities. 
• Effective multitasker, able to manage multiple projects concurrently under tight deadlines. 
• Strong analytical abilities complemented by solid administrative experience. 
• Thorough understanding of compliance requirements and ability to ensure proposal alignment. 
• Proficient in proposal management, coordination, and production processes. 
• Skilled in desktop publishing and document formatting. 
• Technically proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and various database applications. 
• Authorized to work in the U.S. indefinitely without sponsorship.  

All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

This position may be subject to client or government vaccination, policy, or requirements that may change from time to time.

The work location is flexible if the company approves it, except that the position may not be performed remotely from Colorado.

PFS offers a comprehensive benefits package that includes health insurance, dental and vision insurance, flexible spending accounts, disability insurance, life insurance, a retirement plan, paid time off, remote work, and other benefits to accommodate what matters most to you and your family. Learn more about PFS Benefits.

Note: PFS benefits, compensation, and bonuses are subject to eligibility requirements and other applicable plan or program terms.