Philanthropy Program Coordinator

Location:

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Weekly Hours:

Status:

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Job Summary:

ACCOUNTABILITIES

1. Fundraising & Donor Engagement Support

• Supports fundraising efforts and helps cultivate entry-level donors by facilitating engagement opportunities, coordinating outreach, and ensuring seamless donor experiences.
• Assist in preparing donor materials, including proposals, stewardship reports, and personalized correspondence.
• Coordinate donor meetings, tours, and cultivation events to support relationship-building efforts.
• Track donor interactions and update Salesforce database to ensure accurate and timely reporting.
• Help manage donor recognition activities and ensure consistent follow-up and stewardship.
• Collaborate with Development Database Specialist on prospective donors and funding opportunities.

2. Executive & Major Gift Officer Support

• Manage calendars, schedule donor meetings, and coordinate travel logistics for Executive Directors and Major Gift Officers.
• Prepare donor profile documents and meeting materials for donor visits and fundraising events.
• Monitor and follow up on action items related to donor cultivation, solicitation and stewardship strategies.
• Provide support as needed for Foundation Board meetings.

• Process and track expense reports, mileage logs, and reimbursement.
• Assist with purchase orders and ensure proper documentation.

3. Cross-Functional Collaboration

• Serve as a liaison between Foundation staff, hospital leadership, and community partners to support fundraising goals.
• Provide flexible support across Foundation teams for special projects and initiatives.
• Coordinate Net Asset Release spending, when needed, in collaboration with Fund Specialists to support donor-funded initiatives.
• Take on additional tasks as directed by Executive Directors to support fundraising success.

REQUIRED QUALIFICATIONS

Education: Bachelor of Arts

Skills: N/A

Years of Experience: 2-5 years of philanthropy experience

License: N/A

Certification: N/A

PREFERRED QUALIFICATIONS

Education: N/A

Skills: Organized, Detailed

Years of Experience: N/A

License: N/A

Certification: N/A

WORKING CONDITIONS

Personal Protective Equipment: N/A

Physical Demands: N/A

The above list of accountabilities is intended to describe the general nature and level of work performed by the positions; it should not be considered exhaustive.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or other status protected by applicable law.

Equal Opportunity Employer/Drug-Free Workplace

ProMedica is a mission-driven, not-for-profit health care organization headquartered in Toledo, Ohio. It serves communities across nine states and provides a range of services, including acute and ambulatory care, a dental plan, and academic business lines. ProMedica owns and operates 10 hospitals and has an affiliated interest in one additional hospital. The organization employs over 1,300 health care providers through ProMedica Physicians and has more than 2,300 physicians and advanced practice providers with privileges. Committed to its mission of improving health and well-being, ProMedica has received national recognition for its clinical excellence and its initiatives to address social determinants of health. For more information about ProMedica, please visit promedica.org/aboutus.

Benefits:

We provide flexible benefits that include compensation and programs to help you take care of your family, your finances and your personal well-being. It’s what makes us one of the best places to work, and helps our employees live and work to their fullest potential.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact employment@promedica.org

Equal Opportunity Employer/Drug-Free Workplace