Cash Application Specialist

Description

Proman Staffing is a member of the Proman global family of companies, and a leading provider of temporary staffing throughout the Southeast, Central South, Midwest, and Eastern United States. Proman Staffing has created a strong reputation providing industrial staffing services for a wide variety of businesses. Our success is our ability to incorporate top performance teams at our locations with a focus on the industrial sector of the market. We are a global company proud of our family culture of working as one team for our customer’s advantage. 

As a Cash Application Specialist, you are responsible for completing all steps of the cash application process. 

Compensation ranges from $50,000 - $60,000 yearly.

We offer a comprehensive benefits package, including Medical, Dental, Vision, Life Insurance/AD&D, Short- and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program, Legal, Identity, and Fraud Protection, Pet Insurance, Tuition Reimbursement, as well as a 401(k) plan to support your financial future.   Join our team and enjoy both competitive pay and benefits! 

Responsibilities

Accurately apply all daily ACH payments for multiple business units:

• Save and organize payment remittances received via email.
• Add payment details to the daily bank report spreadsheet.
• Complete daily cash uploads for multiple business units.
• Post and apply payments in the ERP system (Avionte).
• Save completed batches for company records.
• Communicate with collectors, VMS team, customers and branch locations to obtain missing remittance details and payment variances.
• Review daily entries and investigate all variances and balances.

Accurately apply all daily check deposits for multiple business units:

• Add payment details to the daily lockbox report spreadsheet.
• Complete daily cash uploads for multiple business units.
• Post and apply payments in the ERP system (Avionte).
• Save completed batches for company records.
• Communicate with collectors, VMS team, customers and branch locations to obtain missing remittance details and payment variances.
• Review daily entries and investigate all variances and balances.

Complete daily cash tie-outs for all business units:

• Pull reports from the bank and ERP system.
• Update report results to the cash spreadsheet.
• Research and resolve variances.
• Regularly review and analyze results to identify trends or recurring issues.

Perform monthly bank account reconciliation:

• Complete reconciliation to ensure all cash received has been applied in the system.

Perform weekly review of accounts:

• Navigate to and pull reports from DSO software (MyDSO) to review all business units for small-balance write-offs to maintain a clean aging and ensure accurate aging balances.

 Monitor the email inboxes and respond to client inquiries:

• Provide requested banking information.
• Ensure timely, clear, and professional communication.

Communicate proactively with branches across the country to resolve issues related to:

• Pay rates.
• VMS/MSP fees.
• other billing/payment discrepancies.

Participate in ad hoc cash application projects and weekly team calls.

Requirements

Requirements

• Detail-oriented and accurate.
• Mathematically inclined.
• Strong problem-solving skills and the ability to resolve variances efficiently.
• Strong verbal and written communication skills.
• Proficient in Excel, including spreadsheets, formulas, and data organization.
• Task-driven and comfortable performing repetitive daily functions.
• Proactive, adaptable, and a self-starter who takes initiative.
• Excellent follow-up skills to ensure timely resolution of outstanding items.
• Analytical mindset with the ability to identify trends and discrepancies.
• Customer-centric, providing professional and timely responses to internal and external clients.
• Collaborative, able to communicate effectively with customers, leadership, sales and internal teams across the country.

Salary : $50,000 - $60,000