What are the responsibilities and job description for the Site Manager position at Prolog Inc.?
ProLog, Inc. is building a team for an anticipated Defense Logistics Agency (DLA) Distribution opportunity. The contract will support warehouse and distribution operations in a sustained, audit-ready environment, including receiving, storage, inventory, issue processing, packaging, transportation, equipment support, and related mission functions. This position is contingent upon contract award, final funding, Government acceptance of the candidate, and completion of all required security and access actions.
POSITION SUMMARY
The Site Manager will have full authority to act for ProLog on all matters relating to contract performance and will serve as the central point of contact with the Government. This leader is accountable for safe, timely, efficient, compliant, and audit-ready performance across the Distribution Center.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide overall leadership, supervision, and management of all contract personnel and Distribution Center operations.
- Serve as the principal interface with the Contracting Officer, Contracting Officer’s Representative, site leadership, and other Government stakeholders.
- Plan and manage workload, staffing, shifts, equipment, facilities, training, and material resources to meet contract requirements and Acceptable Performance Levels.
- Coach and mentor managers, supervisors, team leads, and functional subject matter experts.
- Ensure work is scheduled and executed to maximize resource utilization while preventing inefficient, wasteful, unsafe, or noncompliant practices.
- Maintain a sustained audit-ready environment through adherence to DLA Distribution SOPs, internal controls, Quality Control Plan requirements, evidential-matter standards, and corrective-action processes.
- Monitor operational data and performance trends; identify root causes, implement corrective actions, and communicate accurate and timely reports to ProLog and the Government.
- Implement cost-control and cost-saving measures while ensuring performance remains timely, complete, accurate, and consistent with contract requirements.
- Direct continuity, surge, emergency, and mission-essential operations, including potential second- or third-shift activity and 24/7 emergency support when activated.
MINIMUM QUALIFICATIONS
- At least five years of experience in distribution management; OR at least ten years of management experience in distribution operations comparable in size and complexity to the contemplated effort.
- At least three years of experience using automated warehouse management systems within the past five years.
- Demonstrated ability to plan, control, manage, and successfully complete complex distribution and warehousing operations.
- Excellent oral and written communication skills, including the ability to brief senior Government and corporate leaders.
- Demonstrated experience managing personnel, workload fluctuations, performance metrics, compliance requirements, and corrective actions.
SECURITY, SUITABILITY, AND ACCESS REQUIREMENTS
- Must be eligible for access to a DoD installation and successfully complete the Government-required Moderate Risk Personnel Security Investigation and suitability process for a public trust or sensitive position.
- Must be able obtain and maintain a DoD Common Access Card (CAC), installation identification badge, PKI token, and controlled-area access, as applicable to assigned duties.
- Because the position is expected to use DLA WMS and other Government systems, must be eligible for minimum IT II access, including submission of required access forms and a favorably adjudicated T3 investigation, unless the Government approves an exception.
- Must safeguard classified information, Controlled Unclassified Information (CUI), proprietary information, Government systems, facilities, property, and mission data in accordance with DoD, DLA, CMMC, and local installation requirements.
- Must complete initial and recurring security training, including CUI, Antiterrorism/Force Protection, OPSEC, Counterintelligence, INFOSEC, and Combating Trafficking in Persons training.
- Must comply with visitor-control, key-and-lock-control, incident-reporting, suspicious-contact-reporting, and local force-protection procedures.
KEY PERSONNEL AVAILABILITY REQUIREMENT
As designated Key Personnel, the employee must be available, upon notification, to meet Government personnel on-site within one hour during normal duty hours and within two hours outside normal duty hours, unless in an approved excused-absence status. The position may also require extended hours, alternate shifts, emergency response, continuity operations, holiday on-call support, and work during heightened force-protection conditions.
PREFERRED QUALIFICATIONS
- Experience managing DLA, DoD, or other Federal distribution operations.
- Experience with DLA WMS and/or DSS, audit readiness, internal controls, QLIK or comparable performance analytics, and multi-shift operations.
- Experience leading a large transition from an incumbent contractor to full performance.
WORK ENVIRONMENT
Work is performed primarily in warehouse, industrial, transportation, and administrative areas on a military installation. The employee must be able to move safely through operational areas, comply with personal protective equipment and local safety requirements, work around material-handling equipment and vehicle traffic, and maintain performance during changing access or force-protection conditions.
EMPLOYMENT CONDITIONS
Selection and employment are contingent upon contract award, final labor authorization, Government acceptance where required, verification of experience, successful completion of background and security processes, and the ability to obtain and maintain all credentials, access, training, and clearances required for the position. The final job duties, location, schedule, and qualifications will be governed by the awarded contract and may be updated when the final solicitation and site-specific Attachment 2 are issued.
Equal Employment Opportunity Statement:
ProLog, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to providing a workplace free of discrimination and harassment.