Construction Administrative Assistant

We are a Construction Company based in Yonkers, NY and are currently seeking an administrative assistant with prior experience in the administrative field. This position supports the CEO directly and would be responsible for maintaining the day to day running of the office. There is a lot of data input and requires an individual that is highly attentive to detail. Please see position details and skills needed below:

• Excellent computer skills are required ( Excel and Word. Quickbooks and Xactimate, a plus)
• Desire to be proactive
• Manage day-to-day responsibilities of the office
• Answers phone calls and organizes client inquiries
• Schedule meetings and keep track of appointments
• Produce estimates by inputting data and sketch provided
• Monitor subcontractor documents and request updated documents as needed.
• Produce project files and monitor status.
• Produce excel reports as needed
• Input receipts and employee time in Quickbooks
• Review and process invoices to clients, verifying accuracy and completeness
• Monitor accounts receivables and change orders
• Order materials and supplies when needed
• Monitor employee time off
• Other administrative duties as needed
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Effective oral and written communication such as excellent typing skills, spelling grammar and math skills.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Prior administrative experience
• Construction knowledge is a plus
• Ability to start immediately

Benefits: Profit sharing package (Full time only)
Competitive Salary
Health Benefits after probation period (Full time only)

Paid time off (Full time only)

Schedule: Office Hours 8:00 AM – 4:30 PM
Monday- Friday

Job Types: Full-time, Part-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Yonkers, NY 10704: Relocate before starting work (Required)

Work Location: In person