Deputy Financial Officer

Under general supervision of the Chief Financial Officer, this position will be responsible for the daily management of federal/state grants, inter-company transactions, insurance billing, cash flow, accounts receivable and insurance claims management. Will assist in the configuration and use of the Abila MIP software, ensuring that reporting needs of the agency are met. Performs a variety of tasks, such as AIR activities are up to date, reconciles AIR accounts at the end of the month, bank account reconciliation, support with the month end close, month end grant reporting, reconciliation of intercompany account. Provide support and guidance to other team members. Performs a variety of administrative and departmental tasks. Must possess strong work ethic and high level of professionalism.

Key Responsibilities

• Develops and implements controls to ensure appropriate billing cycles and accurate timely billings occur.
• Establishes written records and implements appropriate policies to include: payment policy procedures, billing policy procedures, and procedures for all billing activities including follow-up on third party approvals and collections of overdue patient accounts.
• Conducts work flow and financial analysis of the billing department and recommends and implements approved changes.
• Ensures billing coding is accurate and compliant.
• Provides timely and concise communication to appropriate staff regarding billing issues which need to be addressed by medical staff.
• Ensures completeness of appropriate insurance contracts; maintains up to-date listing of insurance carrier contracts.
• Ensures compliance with financial policies and procedures.
• Reviews and analyzes accounts receivable aging, cash flow and bad debt on a monthly basis.
• Monitors charge posting, billing, and collection operations for compliance with established policies, regulations, procedures and standards.
• Manages actions relating to sliding scale(s), special adjustments and/or write offs.
• Requests, prepares, and/or maintains requested reports on billing and collection activities.
• Oversees cash reconciliation and daily deposits and addresses any issues.
• Makes sure all third-party payments are received, recorded and reconciled.
• Assists CFO with preparations for annual audit.
• Works closely with Project Vida's administrative personnel
• Assists in the collection. consolidation, and maintenance of data necessary to meet reporting and evaluation requirements and goals from Abila and eCW software.
• Responsible for recording intercompany transactions to Abila and reconciling inter-company account on a monthly basis.
• Assists CFO to monitor the use of grant funds for compliance with the grant's intended purpose and identifies potential problems based on grant funds expiring before being fully expended. Assist CFO in month-end reporting of state and federal grants.
• Assists CFO in preparation of reports and correspondence related to the financial and administrative activities of the department.
• Assists CFO in supervising Finance Department personnel.
• Ensures end of month deposits are completed in a timely manner and ensures accurate posting to Abila.
• Performs monthly reconciliation of bank statement.
• Completes and tracks journal entry corrections for expense and revenue postings that are found to be inaccurate.
• Attends Leadership Meetings, Core Meetings, Board Meetings, Board Finance Committee Meetings when CFO is unavailable to attend or when asked to attend.
• Reconciliation of Program Income AIR Accounts between Abila and eCW on a monthly basis. Assist CFO to identify program income trends and variances.
• Assists CFO in monthly financial productivity reports by running eCW reports and updating excel files with monthly data
• Assists CFO with annual operating budget preparation, annual UDS reporting, and other annual/quarterly reporting as assigned.
• Performs duties as assigned

Principal Duties and Responsibilities:

• Embrace the philosophy, mission, and values of the Board of Directors of Project Vida Health Center.
• Adhere to the guidelines and procedures of Project Vida Health Center Ability to work to deadlines.
• Ability to work fast and accurate.
• Works well under pressure.
• Participate with the Finance Team in the overall planning and organizational development of the department.
• Performs other duties as assigned

Physical Requirements Abilities:

• Must be proficient in EHR and EDR coding and billing systems, eClinicalWorks and Abila are a plus.
• Knowledge of health care billing procedures, documentation, and standards for insurances to include Medicare, Medicaid, state and commercial,
• Knowledge of PVHC's sliding scale, write off and adjustment polices.
• Knowledge of cash management principles and procedures.
• Knowledge of appropriate billing and payment cycles for medical accounts.
• Essential to have ability to spend long periods of time sitting.
• Essential to have ability to use routine office equipment such as computer. calculator, copier, fax and telephone.
• Essential to have ability to perform duties in bright light, have good near and far vision, depth perception, color sensitivity and field of vision.
• Strong understanding of the financial and managerial accounting concepts and principles
• Good problem-solving, communication and interpersonal skills.
• Attention to detail, tempered by effective time-management skills to ensure

BS in Accounting or Business Administration is desirable. Two to three years with experience with government contracts and nonprofit agencies.

Strong communication skills, both oral and written are expected. An acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.

Job Type: Full-time

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person