TITLE: Term Staff Accountant BENEFITS: No

DEPARTMENT: Finance STATUS: Union, Full-Time, Non-Exempt

REPORTS TO: Finance Compliance Manager CLASSIFICATION: Professionals

LOCATION: 730 Polk Street, San Francisco SUPERVISES: N/A

POSITION SUMMARY:

The Term Staff Accountant oversees the Accounts Payable functions of the Finance Department. These functions include: Processing vendor invoices and payments for the entire agency in a timely manner, responding to vendor inquiries, and assisting staff with invoice coding.

The Staff Accountant is responsible for all journal entries related to accounts payable, credit cards and health benefits and works closely with the rest of the Finance team to ensure a timely monthly financial close. This role provides assistance with the annual financial audit and is relied upon by Project Open Hand to be an integral member of our agency who is engaged with members of all departments.

QUALIFICATIONS REQUIRED:

• College degree in applicable field
• Thorough working knowledge of Excel
• Excellent professional references
• Experience with Payroll Processing Platforms, ADP Workforce Now, or similar, preferred

QUALIFICATIONS DESIRED:

• Experience with MIP Fund Accounting
• Experience with ADP Workforce Now products, or similar, preferred
• Certified Payroll Professional with the American Payroll Association

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Accounts Payable

• Monitors email addresses ap@openhand.org and finance@openhand.org for invoices from vendors and forwards to appropriate staff for coding and approval
• Distributes invoices received by mail to appropriate staff for coding and approval
• Reviews and enters all coded and approved invoices, check requests, and employee reimbursements into MIP AP module
• Works with staff to resolve invoice coding errors
• Prepares weekly Accounts Payable check run and distributes to Finance team for approval from Manager, GL Accounting Analyst and Government Grants and Director, Finance
• Processes, routes for signature and mails/distributes weekly Accounts Payable check run; prepares Accounts Payable check data into bank’s fraud manager upload document and submits to Manager, GL Accounting Analyst and Government Grants
• Maintains vendor open and paid AP invoices files
• Works with Procurement department to keep payables accurate and current
• Works with vendors to keep accounts accurate and current
• Prepares annual vendor 1099s
• Assists auditors with all requests relating to duties in Accounts Payable

Additional Duties

• Prepares entries related to health benefits
• Prepares entries related to credit card expenditures
• Assists with preparing quarterly reports to Bureau of Labor Statistics
• Prepares quarterly Sales Tax report and submits to Franchise Tax Board (check)
• Other duties as assigned

JOB COMPETENCIES/SUCCESS FACTORS:

• Team player: Demonstrates cooperative spirit, respects professional boundaries and is successful at sharing responsibilities with others
• Self-led: Knows and completes responsibilities in assigned timelines, asks for clarifications when needed
• Sensitive to the circumstances and needs of the critically ill and seniors, as well as people with mental health and substance abuse issues
• Customer oriented: Works well with all customers (internal staff and external contacts), promotes a positive image of the agency and works diligently to resolve customer issues
• Poised: able to maintain a calm, positive and constructive attitude during interactions with diverse populations, sometimes in challenging situations
• Ethical: Honest, accountable, maintains confidentiality
• Decisive: Thoughtful when considering options, seeks input from others, makes difficult decisions when necessary
• Knowledgeable: Understands facets of job, keeps job knowledge current
• Well organized: Information organized and accessible, maintains efficient work space, manages time well
• Strong communicator: excellent verbal and written communication skills
• Technical savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology