What are the responsibilities and job description for the Business and Finance Operations Consultant position at Project HOPE?
Business and Finance Operations Consultant, Health Affairs
Location:
District of Columbia
United States
Health Affairs produces the nation's leading journal of health policy, curated commentary and analysis on Health Affairs blog, policy briefs, events, and more. Published since 1981, Health Affairs is read by federal, state, and local policymakers, health industry leaders, and academics in fields such as health economics, medicine, public health, and political science.
Health Affairs is an editorially independent division of Project HOPE, an international NGO responding to the world's most pressing global health challenges.
Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
SUMMARY:
Health Affairs, a division within Project HOPE, requires a consultant to support Publishing Business Operations. The Consultant is to provide technical and administrative support to the Publishing Business/Finance Team, which manages revenue streams for Health Affairs from foundation grants, subscription sales, and advertising/sponsorships to sustain editorial and publishing operations. The Consultant's services will be concentrated in the first half of each month, with lighter deliverables in the second half, based on business needs.
LOCATION: All services may be performed remotely, with participation in periodic virtual meetings as required.
DURATION: 3 months initially, with the possibility of extension depending on organizational needs.
RESPONSIBILITIES:
The Consultant will perform the following services, with specific deliverables agreed upon with the designated supervisor(s):
1. Grants Support
- Assist with preparation of budgets for grant applications.
- Upload and manage submissions in foundation portals.
- Provide grant analysis and reporting support across 25-30 active foundation grants annually (totaling approximately $5-6 million).
2. Advertising & Sponsorships
- Support revenue tracking, reporting, and budgeting for advertising and sponsorships.
- Assist with preparation and reconciliation of contracts and related documentation.
- Track advertising-related expenses to support preparation of UBIT tax filing.
3. Subscription Sales Support
- Provide reconciliation support for journal subscription and product sales accounts.
- Assist with monitoring accounts receivables and reporting.
4. General Business Operations
- Maintain organized digital records and files (e.g., grants, contracts, invoices).
- Support month-end and year-end financial close activities.
- Ensure compliance with procurement policies and provide support to staff during the procurement process.
- Assist with accounts payable/receivable tasks, ensuring proper coding and adherence to organizational standards.
- Contribute to budget development and financial projections.
- Respond to information requests from colleagues, funders, auditors, and other stakeholders.
- Provide analysis and ad-hoc support to the Executive Publisher, as requested.
5. Additional Support
- Perform other business support tasks as may be mutually agreed upon.
Deliverables & Reporting
- Timely and accurate preparation of financial, grant, and revenue tracking reports as requested.
- Organized and up-to-date records for grants, contracts, and financial transactions.
- Periodic progress updates and deliverables submitted to designated supervisor(s).
MINIMUM QUALIFICATIONS:
Required
- Prior experience supporting business, finance, or operations functions.
- Demonstrated knowledge of accounting principles and practices.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Familiarity with financial or ERP systems (e.g., NetSuite).
- Strong organizational skills with attention to detail.
- Ability to manage multiple priorities and deliver within deadlines.
Preferred
- Experience with nonprofit organizations and/or foundation grants.
- Familiarity with grant management portals.
- Experience with NetSuite or similar accounting platforms.
Salary range starting at $25 per hour. Compensation for the role is dependent on several factors, including a candidate's qualifications, skills, and experience. Project HOPE offers comprehensive benefits as part of the total compensation package, including health, dental, vision, and life insurance, 403(b), paid leave, and much more. For more information about our benefits, please visit our benefits page.
Notice to applicants: Project HOPE does not conduct direct solicitation/recruitment via email. Project HOPE never asks job applicants for payment or financial information at any stage of the recruitment process. Project HOPE will never send you a third-party check and ask you to cash it. If you have been recruited via email, please contact Compliance@projecthope.org
Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.
However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.
Thank you very much for your interest in Project HOPE.
EEO Statement: Project HOPE provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Project HOPE complies with all applicable laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.
Project HOPE expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Improper interference with the ability of Project HOPE employees to perform their expected job duties is not tolerated.
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