What are the responsibilities and job description for the Accounts Payable Consultant position at Project HOPE?
Accounts Payable Consultant, Finance
Location:Remote
Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.
Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.
Objective
Provide comprehensive financial consulting services to strengthen and optimize the Accounts Payable (AP) function for Project HOPE, ensuring compliance, efficiency, and transparency in vendor payments and related processes.
Scope of Work
1. Process Assessment & Gap Analysis
- Review current AP workflows, policies, and controls.
- Identify bottlenecks, inefficiencies, and compliance risks.
- Benchmark against best practices for NGOs and international projects.
2. Vendor Management
- Validate vendor onboarding procedures (due diligence, documentation).
- Ensure compliance with Project HOPE procurement and financial policies.
- Recommend improvements for vendor data integrity and payment accuracy.
3. Invoice Processing
- Assess invoice receipt, approval, and coding processes.
- Implement standardized procedures for invoice matching (PO, GRN, invoice).
- Develop escalation protocols for discrepancies or delays.
4. Payment Cycle Optimization
- Analyze payment terms and schedules to improve cash flow management.
- Recommend automation tools or ERP enhancements for timely disbursements.
- Ensure adherence to donor requirements and internal financial controls.
5. Compliance & Internal Controls
- Review AP compliance with donor regulations, tax laws, and internal policies.
- Strengthen segregation of duties and approval hierarchies.
- Document and implement risk mitigation strategies for fraud prevention.
6. Reporting & Reconciliation
- Design AP aging reports and dashboards for management visibility.
- Establish monthly reconciliation processes between AP subledger and GL.
- Provide templates for donor reporting and audit readiness.
7. Training & Capacity Building
- Conduct workshops for AP staff on updated processes and compliance.
- Develop SOPs and quick reference guides for AP operations.
8. Technology & Automation
- Evaluate current systems (ERP or accounting software) for AP functionality.
- Recommend automation solutions for invoice capture and approval workflows.
- Support integration of AP processes with procurement and treasury modules.
Deliverables
- AP Process Assessment Report with gap analysis and recommendations.
- Updated AP Policies & SOPs aligned with Project HOPE standards.
- Vendor Management Framework and compliance checklist.
- AP Dashboard & Reporting Templates for real-time monitoring.
- Training Materials & Sessions for AP team.
- Implementation Roadmap for process improvements and automation.
EDUCATION
- Bachelor's degree in accounting, finance or a related field
- Master's degree or CPA designation preferred
EXPERIENCE REQUIRED
- Proven experience in accounts payable management, with 5 years of relevant experience
- Strong understanding of accounting principles, financial regulations, and tax compliance
- Proficiency in the use of accounting software and ERP systems
- Advanced Microsoft Excel skills
- Familiarity with data visualization tools
Timeline:
* Assessment and data collection - 3 weeks
* Creation of Policies, SOPs and Vendor Management Framework - 6 weeks
* Creation of AP Dashboard & Templates - 4 weeks
* Training Material Creation - 4 weeks
* Implementation Roadmap Design - 3 weeks
EEO Statement: Project HOPE provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Project HOPE complies with all applicable laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, leaves of absence, compensation, and training.
Project HOPE expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, handicap, disability, or status as a veteran. Improper interference with the ability of Project HOPE employees to perform their expected job duties is not tolerated.
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