Administrative Assistant

Project Control, a Subsidiary Of Raba Kistner, Is a Program And Project Management Firm. Our Purpose Is To Build a Better And More Sustainable World For Our Employees, Their Families, Our Clients, And The Communities We Serve. Our Core Values Are

• Community “We care for our communities”
• Integrity “We act with integrity”
• Passion “We infuse passion into everything we do”
• Quality “We believe quality comes from a culture of innovation and continuous improvement”
• Growth “We dedicate ourselves to personal and business growth”
  
  

Duties

Raba Kistner is seeking a personable and outgoing Administrative Assistant to join our Project Control team in San Antonio, TX. The Administrative Assistant shall, in a pleasant and professional manner, type letters, manuscripts; mail reports and minutes or e-mail; and other tasks assigned by their Supervisor. Other duties for this position include:

• Assist with proposal preparation printing/binding and mailing.
• Responsible for reception duties including answering phones and greeting visitors.
• Type meeting minutes and miscellaneous correspondence.
• Assist with preparations for meetings and event to include ordering food, beverages, supplies, etc.
• Manage office equipment and maintenance, order office supplies.
• Assist staff members with work assignments, as required.
• Set up and maintain project folders.
• Maintain and update project directories.
• Assist and substitute for other administrative assistants, when required.
• Understand, adhere and participate in the Raba Kistner Health and Safety and BBS Programs and set a good safety example.
• Perform other duties as assigned.
  
  

Qualifications

• High School Diploma or GED required.
• Experience working with large commercial construction projects is preferred.
• Possess a valid driver’s license within the applicable jurisdiction and meet company’s auto insurability requirements.
  
  

Shall be mature, responsible, dependable, and accurate individual. Shall have the ability to efficiently manage multiple tasks. Works well with all types and levels of people, both inside and outside of the firm. Persistent, tactful and enthusiastic. Works well without close supervision. Good oral and written communications. Intermediate in Microsoft Office (Word, Excel, PowerPoint, Outlook). Minimum typing speed 80 wpm with the ability to proof/edit self-generated documents for accuracy.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee may be frequently required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and arms, climb or balance, and talk or hear. Occasionally required to stoop, kneel, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision (use of a computer, equipment, or any other work duties that require clear vision within two feet or less). The noise level for this position is quiet (private office, etc.).

This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.

EOE/Disabled/Veteran

Drug Free Workplace