Office Manager

Work Location and Schedule:Administrative Office; Mon-Fri. 8:30am - 4:30pm

Job Overview:

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be willing to learn and use new technology, able to assist administrative staff and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, update records, make reservations or travel arrangements, and generally be a helpful and positive presence in the workplace.

To be successful as an Office Manager, candidates should be attentive, possess time management skills, and be accurate and consistent with details. They should embrace or adapt to occasional surprises and remain positive while willing to meet each challenge directly. They will connect guests with available and appropriate staff to best meet others needs when and where uncertain. Applicants must be comfortable with computers, general office tasks, and excel at both verbal and digital communications. Most importantly, the Office Manager should have a genuine desire to meet the needs of others.

Essential Activities:

• Screening phone calls and routing to appropriate staff, greeting and assisting visitors.
• Providing real-time scheduling support by booking appointments, reserving resources, and preventing conflicts across shared calendars.
• Handling office tasks, such as filing, generating requested reports or presentations, setting up rooms in advance for meetings, and verifying and reordering supplies.
• Run errands or make approved purchases of supplies, food, marketing materials etc.,
• Transcribe and digitally file meeting meetings.
• Maintain prompt, polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to promote seamless and positive experiences.
• Appropriately file and manage confidential documents and correspondence including ensuring HIPAA compliance and employee privacy as applicable.
• Complete light office housekeeping tasks such as emptying trash, tidying communal office areas, vacuuming, and other similar duties as assigned.
• Other duties as assigned.

Prerequisites (education, experience etc.,):

• Excellent computer and technology skills (or strong aptitude to learn) including typing, navigating and effectively using Google Workspace tools (Calendar, Gmail, Docs, Sheets) or equivalent and use of advanced printer features.
• Highly organized with attention to detail including the ability to apply these skills routinely to file management and periodic record updates.
• Desire to be proactive and promote a positive experience for others.
• High school diploma or GED equivalent.

Physical and Sensory Requirements:

• Ability to communicate promptly verbally, in writing and via all communications tools utilized.
• Ability to independently operate personal computers and related digital devices.
• Ability to travel in the community or to predetermined locations where pertinent to the job role and scheduled activities.

Positions Available: 1 opening - 1370 N. Oakland Blvd. Suite 150 Waterford, MI 48327

INTERESTED PERSONS SEND RESUMES TO:

Pay: $19.00 - $25.00 per hour

Expected hours: 40.0 – 56.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: In person

Salary : $19 - $25