Business Coordinator

Job Summary

We are seeking a dynamic and highly organized Business Coordinator to join our team! In this pivotal role, you will serve as the backbone of our administrative and operational functions, ensuring seamless office management, effective communication, and efficient project coordination. Your energetic approach and attention to detail will help foster a productive environment, support team success, and enhance client satisfaction. This paid position offers an exciting opportunity to develop your skills across multiple business functions while contributing to our company's growth and excellence.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and greeting visitors with professional phone etiquette.
• Coordinate scheduling and calendar management for team members and executive leadership to optimize productivity.
• Manage vendor relationships, including negotiating contracts, processing payments through accounting software like QuickBooks, and ensuring timely delivery of supplies and services.
• Support human resources functions such as onboarding new employees, maintaining confidential personnel files, and assisting with training & development initiatives.
• Handle bookkeeping, budgeting, payroll processing, and financial recordkeeping using accounting software and spreadsheets to ensure accuracy and compliance.
• Organize company events, meetings, and conferences by planning logistics, managing event budgets, and coordinating with vendors.
• Maintain organized filing systems for administrative documents, client records, and confidential information while ensuring easy retrieval.

Skills

• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with advanced spreadsheet skills for budgeting and data analysis.
• Familiarity with accounting software such as QuickBooks or similar financial tools; experience with bookkeeping and payroll is highly desirable.
• Excellent communication skills—both verbal and written—and the ability to handle client communication professionally.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience supervising or managing teams; capable of training staff and fostering a collaborative work environment.
• Knowledge of event planning from logistics coordination to vendor management; experience in human resources is a plus.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism.

Join us as a Business Coordinator if you’re passionate about supporting business operations with enthusiasm! Bring your organizational prowess, technical proficiency, and proactive attitude to help us deliver exceptional service while advancing your career in a vibrant work environment!

Pay: $16.00 - $25.00 per hour

Expected hours: 38.0 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $16 - $25