Admin Assistant

This position operates on first shift, Monday - Friday 7am - 3:30pm. Overtime may be required.

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

11209BR

Decoursey Relay

Taylor Mill

Kentucky

Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company’s products are in operation across more than 100 countries—powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail—they are making history every day.

Minimum Skills

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals;
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs;
• Assist others in making travel arrangements;
• Assist others in preparing travel expense reports;
• Create, maintain, and enter information into databases;
• Operate a variety of office equipment, telephones, scanners, fax, copiers etc.;
• Use computers for various applications, such as database management or word processing;
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material;
• Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Advanced Skills

• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports;
• Prepare documentation for contracts, transactions, or regulatory compliance;
• Utilize databases to research and prepare reports;
• Schedule operational activities;
• Coordinate operational activities;
• Train personnel;
• Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

Qualifications, Experience, Education

• Skill Level I – Entry level with basic system’s knowledge;
• Skill Level II – 2-5 years of experience;
• Skill Level III – 5 years of experience.

Preferred Skills

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology;
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Essential and Physical Activities Functions

• Strength – Must be able to lift 40 lbs;
• Motion – The position is primarily in an office setting requiring sitting at the desk the majority of the day;
• Vision/Hearing Requirements – May spend long periods of time in front of computer screen;
• Work Environment- Will spend the majority of time in office environment, although exposed occasionally to plant facilities requiring exposure to hot and cold environments along with noise exposure;
• Emotional Demands – Must have good communications skills;
• Safety – Not a safety sensitive position but does requires the use of PPE when in a production environment.

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site specific Production and Incentive Plans
• Site specific Step and Skill Level Wage Adjustment Plans
• Site Specific Relocation and Sign-on Bonus Programs

• Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.

**Subject to position, eligibility, and plan guidelines.

Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

Administrative / Support / Communications

Decoursey, KY Relay Rail - 191