Human Resources Coordinator

Job Purpose

To provide comprehensive HR support to employees, Facility HR Representatives, Facility Management, and Corporate HR. Responsibilities include processing employee updates in PeopleSoft, monitoring and tracking approvals, conducting data integrity audits, and many other duties to support HR functions. This role ensures accurate employee records and delivers customer support related to compliance, policies, projects, system updates, and process improvements.

Req ID

11433BR

City

Albertville

State:

Alabama

Company Description

Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company’s products are in operation across more than 100 countries—powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail—they are making history every day.

Key Job Elements

• Maintains confidentiality of personal and employment data;
• Validate and process employment record updates in PeopleSoft (including hires, transfers, promotions, supervisor changes, and separations), ensuring all requests have proper approvals in accordance with the authority matrix.
• Monitor and follow up on requests that are incomplete or pending additional approvals to ensure timely resolution;
• Support the recruitment/hiring process by performing Kenexa activities such as onboarding and updating new hire records;
• Conduct audits to ensure accuracy and maintain data integrity.
• Create and run system queries to extract, analyze and share data.
• Review and distribute weekly reports
• Suggest and implement process improvements to enhance efficiency and streamline operations
• Support employees by responding to and resolving inquiries promptly and professionally.
• Provide customer service and training to support HR Facility Reps, Facility Management and Corporate HR
• Monitor and maintain shared inboxes, assigning emails or responding as necessary.
• Provide support to external vendors such as Equifax, The Work Number, Kenexa, and eRailSafe, ensuring accurate data exchange and issue resolution.
• Interface with cross-functional departments, including IT, Payroll, Accounting, and Legal, to support business processes.
• Assist with complex projects with challenging deadlines, including establishing project schedules, setting priorities, testing, and implementing system changes
• Ensure proper recording, approval, filing, and disposal of documents received in accordance with established guidelines and compliance requirements
• Create and maintain process documentation to support business continuity and ensure consistent operational practices
• New facility, acquisition and divestiture support;
• Ensure compliance with HR requirements related to the Authority Matrix, I-9 verification, and company policies;
• Perform other HR tasks and special projects as assigned.
  
  
  

Education / Training

High School Diploma; required. Some college; Human Resources or related field of study preferred;

Qualifications And Experience

• Minimum of 2 years of experience in a Human Resources function;
• Experience with HRIS systems (PeopleSoft preferred);
• Experience in processing a high-volume of confidential personnel records for accuracy and completeness and tracking missing information for quality assurance;
• Strong ability to multi-task;
• Strong computer skills to include Microsoft Office Suite and related software;
• Strong interpersonal skills and ability to work with individuals at all levels;
• Sound judgement and confidentiality.
• Excellent organizational skills and attention to detail;
• Highly organized and efficient; skilled at multi-tasking;
• Ability to maintain a high level of confidentiality;
• Demonstrated self-starter and able to work independently in a fast-paced environment with minimal supervision.
  
  
  

Benefits

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site specific Production and Incentive Plans
• Site specific Step and Skill Level Wage Adjustment Plans
• Site Specific Relocation and Sign-on Bonus Programs
• Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.
• Subject to position, eligibility, and plan guidelines. EEO Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
  
  
  

Job Category

Human Resources

PRS Facility Location

Albertville, AL (PRSC Corp HQ) - 001