What are the responsibilities and job description for the Accounts Payable Specialist position at Professional Search Group?
Accounts Payable Specialist (High-Volume) | Los Angeles, CA (Onsite)
Role Overview:
This is a high-volume, detail-intensive AP role supporting a fast-paced operations team. The position requires someone who can own the process end-to-end, work across multiple entities/countries, and handle complex reconciliations and spreadsheets with minimal guidance.
Key Responsibilities:
- Full-cycle AP processing in a high-volume environment
- Perform 3-way matching (PO, invoice, receiving/shipping)
- Manage discrepancies across multiple data points and systems
- Work with vendors and internal teams to resolve billing issues
- Post invoices and maintain accuracy across accounting systems
- Handle large, complex Excel spreadsheets across regions (US, Canada, Europe, Mexico)
- Support reporting and reconciliation processes
Must-Haves:
- 3–5 years of hands-on AP experience (true ownership, not support)
- Strong 3-way matching experience in a complex environment
- Experience working with ERP systems (Great Plains strongly preferred)
- Advanced Excel skills (pivot tables, lookups, working with large datasets)
- Ability to speak confidently about past work without relying on notes
- Strong communication and ability to think through problems in real-time
Nice-to-Haves:
- Experience in multi-entity or international environments
- Background in distribution, logistics, or product-based companies
Additional Details:
- Start Date: ASAP
- Type: 6-12 month Contract (with potential to convert)
- Schedule: Onsite, 5 days per week
- Location: Los Angeles, CA 90010