Executive Assistant

Professional Search Group (PSG) is seeking an Executive Assistant & Marketing Specialist to join their client’s team! The Executive Assistant & Marketing Specialist is a hybrid role responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives. This Executive Assistant & Marketing Specialist position operates at the intersection of business operations and brand development, supporting senior leadership while enhancing the company’s visual identity and market presence.

Approximately 50% of this role is dedicated to executive administrative support and operations coordination, and 50% to marketing, graphic design, and content development.

This Executive Assistant & Marketing Specialist role is ideal for a highly organized, creative professional who thrives in a fast-paced, global environment and can seamlessly shift between strategic support and hands-on execution.

Key Responsibilities

Executive Support & Operations (50%)

• Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reports
• Manage complex calendars, coordinate meetings, and optimize scheduling for efficiency
• Arrange and oversee domestic and international travel, including itineraries, accommodations, and logistics
• Maintain action trackers and ensure timely follow-up on key initiatives and deliverables
• Coordinate communication and deliverables between leadership, internal teams, and external partners
• Liaise with third-party vendors, suppliers, and service providers to ensure timely execution and quality outcomes
• Support cross-functional projects, business development activities, and operational initiatives
• Coordinate tradeshows and events, including logistics, travel, and vendor management

Marketing & Creative (50%)

• Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content)
• Develop and publish marketing content, including articles, newsletters, and corporate communications
• Manage and grow the company’s LinkedIn presence, including content strategy, posting, and engagement
• Collaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visuals
• Plan and oversee photo and video production, including coordination with external creative vendors
• Support tradeshows and events through creation of branding, booth design, and promotional materials
• Monitor and analyze marketing performance metrics and recommend improvements
• Maintain organized libraries of marketing assets, templates, and brand guidelines

Qualifications & Skills

• Proven experience supporting senior executives and/or leadership teams
• Strong background in graphic design and digital marketing
• Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel)
• Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign)
• Experience managing social media platforms, especially LinkedIn
• Strong understanding of branding, layout, typography, and visual storytelling
• Exceptional organizational skills with the ability to manage multiple priorities
• High attention to detail and commitment to quality
• Excellent written and verbal communication skills
• Ability to work independently and adapt in a fast-paced, deadline-driven environment
• Experience in B2B, manufacturing, aerospace, or technical industries preferred
• Mandarin and/or Spanish language skills are a plus

Apply for this amazing opportunity today!

Donovan Aranda

Division Manager

562-378-0027

donovan.aranda@us-psg.com