Payroll Specialist

Position Summary:

The Payroll Specialist will manage the firm’s payroll processing, and related accounting functions. This position requires a capable problem solver, able to collaborate effortlessly, possess a strong accounting background, demonstrate leadership skills, and have a proactive approach to process improvement and compliance.

Duties and Responsibilities:

• Oversee weekly production of labor data, for multiple states, including but not limited to ensuring input of all timesheets, review for accuracy, and resolution of errors
• Bi-weekly loading of labor hour data for hourly and salaried employees, to the ADP System for payroll processing
• Verify / audit entries to payroll for accuracy, including new hires, terminations, leaves of absence, rate changes, etc. Input standard hours, tax, direct deposit, insurance eligibility, accrual coding, etc. and submit payroll information to ADP System
• Reconcile the bi-weekly ADP payroll register to labor costs to ensure accuracy and completeness
• Maintain communication with all departments to ensure accurate payroll information is received on time
• Review and process Payroll Change Forms and reconcile changes in the accounting system and ADP 
• Accurately process and document various non-timesheet components of payroll such as bonuses, and deferred compensation in ADP
• Advise managers and supervisors on payroll policy changes and coach new hires on procedures pertaining to payroll
• Ensure employee tax forms are completed, and direct deposit information provided in the ADP employee profile is supported
• Validate and process Garnishment notices and other non-benefit deductions
• Manage payroll tax filings, W-2s, and year-end reporting, collaborating with tax agencies as needed
• Manage the administration of employee leave hours (vacation, sick, bereavement, etc.) per company policies
• Maintain bi-weekly updates of employee 401k data on the Plan Provider’s portal
• Send collection letters to employees when reimbursements are owed to the company
• Generate labor data and ADP reports as needed
• Perform various accounting functions as required by the role
  • Ensure compliance with all government payroll regulations, as well as established company payroll policies and procedures
• Serve as the primary point of contact for payroll-related inquiries, both internal and external, resolving discrepancies and issues promptly
• Maintain up-to-date knowledge of U.S. wage and compensation policies, best practices, and legal standards
• Travel from time- to-time, but not on a monthly basis. Travel may be for training, conferences, meetings, or other work-related duties
• Other projects and responsibilities may be added at the company’s discretion.

Special Knowledge, skills and abilities:

• Strong understanding of payroll regulations, tax compliance, and employment laws across various states
• Proficiency in payroll software and Microsoft Excel
• Excellent analytical skills, attention to detail, and ability to troubleshoot payroll discrepancies
• Demonstrate strong organization, planning and prioritizing abilities 
• Work independently as well as in a team environment
• Learn and perform multiple tasks in a fast-paced environment
• Excellent communication skills
• Comfortable interacting collaboratively with internal and external clients.
• Positive attitude, self-motivated, with attention to detail
• High degree of professionalism with demonstrated ability to handle sensitive information and maintain strict confidentiality

Education and Experience:

• Bachelor’s degree in accounting or equivalent degree required
• Minimum five (5) years’ payroll management experience in a multi-state, multi-company environment
• Experience in the engineering industry preferred
• Familiarity and experience with ADP and Deltek Vantage Point preferred

License and Certification:

• Certified Payroll Professional (CPP) designation or equivalent is required at the time of hire or must be obtained within two (2) years of hire. 
• Candidates without the certification at hire must demonstrate the ability and intent to actively work toward certification during employment.

Work Environment:

PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.

Supervisory Responsibilities (if there are no supervisor responsibilities, put N/A): 

• N/A 

PEC is an AA/EEO/Veteran/Disabled employer.