Bid Coordinator

COMPANY PROFILE - ABOUT US

Professional Diversified Flooring, established in 1981, is a leading provider of commercial flooring solutions. With a workforce exceeding 70 office employees and over 300 field labor, the company specializes in comprehensive flooring services for commercial spaces throughout Los Angeles, Orange County, San Diego, Las Vegas, Phoenix, and surrounding areas. Leveraging proprietary technology and a distinctive project management methodology, Professional Diversified Flooring ensures meticulous attention to detail in every undertaking. Our portfolio encompasses a wide range of projects, from corporate offices to casinos and from healthcare to hospitality, positioning us not merely as flooring specialists, but as strategic partners in design and construction adding maximum value to our clients and their clients.

BID COORDINATOR

We are looking for motivated and highly-detailed individuals to join our rapidly growing core commercial team in the Los Angeles market. This position will report to the General Manager, and will provide crucial administrative support and coordination during the bid, estimating, and contract award phases. The Bid Coordinator will be the critical link between the Sales, Estimating, and Project Management teams, ensuring accurate and organized handover of awarded projects. Candidates must be eager to learn the commercial construction industry, be tech savvy, possess excellent written & verbal communication skills, and be highly detail oriented.

JOB DESCRIPTION

The Bid Coordinator provides essential, detail-oriented support to the Estimating and Project Management teams. This role is focused on the meticulous documentation, bid coordination, and administrative support necessary to ensure a high volume of complete, accurate proposals are submitted, and that awarded projects are seamlessly transitioned to the Project Management team. A critical aspect of this role involves preparing accurate project data to align the final contract with the proposed scope and costs.

The daily operational scope of the Bid Coordinator is focused on the pre-award and initial contract phase. Key activities include, but are not limited to:

• Bid/Proposal Coordination: Managing the bid calendar, distribution of plans/specifications, and document flow (ITBs, Addenda, RFIs) to ensure timely and complete proposal submission by the Estimating team.
• Internal & External Bid Communication: Coordinating with the Estimating, Sales, and Project Management teams to clarify scope, pricing, and project details during the bidding phase. Serving as a primary administrative point of contact for external RFI and bid document communication.
• Contracting Support & Hand-off: Assisting the Project Manager with initial contract document review (e.g., Notice to Proceed, scope of work, preliminary schedules) to confirm alignment with the original bid and prepare the project for a seamless transition to the Project Management team.
• Submittal Package Initiation: Supporting the Project Manager in the initial administrative preparation of submittal packages by gathering product data sheets, specifications, and necessary documentation for customer approval.
• Document & Information Control: Maintaining an organized and up-to-date electronic filing system for all bid documents, proposals, and contract awards in the proprietary operating system, ensuring all information is current prior to hand-off.
• Administrative & Financial Tracking Support: Uploading final contract values, project contacts, and scope details into the operating system to support accurate financial tracking and project launch.

MINIMUM REQUIREMENTS:

• A winning / growth mindset, and “can-do” attitude.
• A bias for action and an ability to effectively manage complexity and detail-oriented tasks in a high stress industry (Construction).
• A bachelor's degree in Construction Management or related field, or a minimum of 1 year of work experience providing administrative or bid coordination support within the construction industry.
• A foundation in reading construction plans / blueprints, details, and specifications.
• Tech savvy, and highly proficient in email/written, and verbal communication.
• Proven ability to manage multiple tasks/activities in a dynamic fast pace environment.
• Superior organization, and time-management skills.
• Strong interpersonal skills and ability to work with cross-functional teams on multiple levels.
• Valid drivers license and reliable vehicle for travel (limited travel as required).
• Must be in office - this is NOT a remote work position. This is due to our highly collaborative championship culture, which cannot be built working from home. Candidates must work out of the office.
• Candidates must be available to work for a minimum of 40 hours per week during prime business hours.
• Ability to lift 50lbs

TO APPLY:

InMail Sales Director, Robb-Davon Butler on LinkedIn, or via email at rdb@pdfinc.net.

Include your resume and a short 5-6 sentence summary about how/why you believe you meet our requirements, and your interests in the role. Candidates who do not follow these instructions above will not be considered.

COMPENSATION INCLUDES GREAT BENEFITS PLUS SALARY OF $65,000 - $75,000 DEPENDING ON EXPERIENCE A DISCRETIONARY PERFORMANCE BONUS COMPONENT DEPENDING ON PROFICIENCIES & VALUE CREATED VIA THE AFOREMENTIONED DAILY OPERATIONAL SCOPE MEASURES.

This is an "in-house" search, NO OUTSIDE RECRUITER SOLICITATIONS!!!