Administrative Assistant, Teaching and Learning/Professional Development

Jenks Public Schools Job Description

Position: Administrative Assistant, Teaching and Learning/Professional Learning 

Reports to: Executive Director of Teaching and Learning & Director of Professional Learning

Supervises: None

Qualifications:       

1. High School diploma or GED required.
2. Satisfy all district requirements with regard to physical health and citizenship.
3. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To assist with the communication and implementation of Teaching and Learning and Professional Learning guidelines, activities, and resources for staff members.

 Essential Functions and Responsibilities:

1. Open, close, maintain, and facilitate the use of the Professional Learning Center.
2. Maintain, verify, and communicate professional learning information (records, events, and guidelines) to all staff members via the registration system and respond to all questions regarding records, registration, and guidelines when possible. 
3. Answer telephone calls, respond to inquiries, and provide administrative support for the Offices of Teaching and Learning and Professional Learning.
4. Manage the professional library through Destiny.
5. Support the new teacher training process including scheduling, registration, communication, materials preparation, and logistical arrangements.
6. Assist with annual budget setup, monitor expenditures, reconcile financial records, and provide accurate budget updates as requested.
7. Prepare requisitions, process purchase orders, coordinate travel arrangements (as applicable), and maintain accurate financial records for professional learning funds, textbook funds, media bond funds, AVID funds, gifted funds, Title II funds, and other assigned program budgets.
8. Maintain records and support P-Card purchasing processes for the Executive Director of Teaching and Learning and Director of Professional Learning.
9. Attend Professional Learning Team meetings and communicate regularly with team members.
10. Prepare materials, coordinate logistics, and provide administrative support for Teaching and Learning meetings, Curriculum Alignment and Adoption Committee meetings, and other assigned district meetings.
11. Support the Teacher of the Year process.
12. Coordinate administrative details for assigned Teaching and Learning and Professional Learning projects, including maintaining accurate records, organizing information, monitoring timelines, tracking outstanding items, and communicating progress to ensure timely completion.
13. Perform all other duties as assigned.

Employment Terms: Twelve (12) month classified hourly contract

FLSA Qualification: Non-Exempt  

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board of Education’s policy on Staff Evaluation (2.21/classified). 

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed.  Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.