What are the responsibilities and job description for the Assistant Office Manager position at Profab Electronics | Your PCB Assembly and EMS Partner?
Office Administrator
(In-Person)
🕒 Full-Time
About Profab Electronics
Profab Electronics specializes in electronic circuit assembly for customers in the industrial, lighting, medical, and military sectors. We have built our reputation on proactive customer service, innovative manufacturing processes, and exceptional product quality. Our customers serve industries including industrial, lighting, medical, and military sectors.
Our mission is simple: allow our customers to focus on growing their business and developing new products while we deliver high-quality manufacturing solutions they can depend on.
Position Overview
Profab Electronics is seeking a highly organized, detail-oriented, and proactive Office Administrator to oversee daily administrative operations and support our growing team. This role is essential to maintaining an efficient office environment, ensuring smooth communication across departments, and supporting company operations.
Key Responsibilities
- Manage daily office operations and administrative activities.
- Serve as the primary point of contact for visitors, vendors, customers, and employees.
- Coordinate schedules, meetings, conference rooms, and office events.
- Maintain office supplies, equipment, and vendor relationships.
- Organize and maintain filing systems, databases, and company records.
- Assist with employee onboarding, documentation, and administrative HR tasks.
- Support accounting functions, including invoice processing, expense tracking, and record management.
- Prepare reports, correspondence, and other business documents.
- Answer and direct phone calls, emails, and other communications.
- Identify opportunities to improve office procedures and administrative efficiency.
- Assist leadership with special projects and other administrative duties as assigned.
Qualifications
- Minimum 3 years of experience in an administrative, office management, or office support role.
- Strong proficiency in Microsoft Office Suite.
- Familiarity with office management systems and administrative procedures.
- Excellent verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Exceptional attention to detail and accuracy.
- Ability to work independently and prioritize multiple responsibilities.
- Professional demeanor and strong customer service skills.
- Experience in a manufacturing environment is a plus.
- Must be a U.S. Citizen or Permanent Resident.
Benefits
-Competitive compensation
-Health Insurance
-401(k) Matching
-Paid Time Off
If you are an organized professional who enjoys creating structure, supporting teams, and contributing to operational excellence, we encourage you to apply and join the Profab Electronics team.