Executive Business Partner

Description

Overview: 

The Executive Business Partner provides direct support to the President and the Executive Leadership Team (CHRO, CFO, CMO, CCO, CTO) while serving as a key operating partner to the Chief of Staff, as well as the Workplace Engagement Specialist. This role ensures the executive team runs efficiently, communication flows seamlessly, and strategic priorities are executed effectively. The EBP delivers leverage through proactive scheduling, project management, and communication support—ultimately creating focus, clarity, and cohesion across the organization.

Prodege:

A cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Great Hill Partners in Q4 2021 and strategic acquisitions of Pollfish, BitBurst & AdGate Media in 2022, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.

As an organization, we go the extra mile to “Create Rewarding Moments” every day for our partners, consumers, and team. Come join us today!

Primary Objectives:

• Executive Support
  Manage and optimize time, priorities, and communications for the President and Executive Team.
• Strategic Operations & Project Management
  Drive coordination of executive projects, events, and culture initiatives that strengthen alignment and execution.
• Legal and Compliance Support 

Qualifications - To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Detailed Job Duties: (typical monthly, weekly, daily tasks which support the primary objectives)

Executive Support

• Manage and prioritize complex multi-executive calendars, ensuring time is allocated to the highest-value work and meetings are well-prepared.
• Coordinate executive meetings, offsites, and board-level sessions, including logistics, materials, and follow-up.
• Prepare briefing documents, agendas, talking points, and executive summaries.
• Create, edit, and format presentation materials, decks, and documents to executive standards.
• Draft and refine internal communications, announcements, and talking points on behalf of executives.
• Occasional running of errands for the President only
• Maintain strict confidentiality and exercise sound judgment in all interactions.

Strategic Operations & Project Management

• Partner with the Chief of Staff to coordinate executive priorities, project timelines, and deliverables.
• Act as project manager for special projects assigned by the executive team  such as an annual Hackathon
• Partner with the People Operations Coordinator to plan and coordinate internal events, including leadership offsites, company-wide meetings, and culture-building programs.
• Partner and liaise with the internal communications team to schedule and coordinate company-wide communication initiatives.
• Build and maintain systems, templates, and workflows to improve executive efficiency and communication.
• Liaise with cross-functional partners to ensure clear alignment and follow-through on executive actions.
• Serve as a culture ambassador - reinforcing  company values as well as professionalism, transparency, and collaboration.

Legal Support 

• Assist the legal and People Operations team in documentation management, eSignatures, electronic filing, and other miscellaneous tasks.
• Act as a liaison between the executive team and internal or outside counsel on confidential matters
• Support corporate filings, regulatory calendars, and entity record keeping
• Coordinate document notarization, witnessing, and filing as needed 
• Draft or edit standard correspondence, resolutions, or summaries for review by counsel

What does SUCCESS look like?

• Executive time is protected and purposeful. Calendars reflect true priorities, meetings start on time, and materials are prepared in advance—reducing last-minute chaos.
• Leadership communication is polished and consistent. Briefings, decks, and announcements are well-written, visually sharp, and aligned with tone and intent.
• Projects and deliverables move forward. Executive commitments are tracked, dependencies are surfaced early, and stakeholders stay aligned without repeated follow-ups.
• Offsites, board meetings, and company events run flawlessly. Every detail—from logistics to follow-up—is handled proactively, leaving executives free to lead, not coordinate.
• Confidential and legal matters are managed with precision and discretion. Sensitive information stays secure; documentation, filings, and eSignatures are handled accurately and on time.
• The executive office runs like a system. Templates, trackers, and processes make collaboration easy and scalable.
• The role earns trust. Executives see you as an extension of themselves—a professional who anticipates needs, filters noise, and represents them with credibility.
• The culture of the leadership team improves. Meetings are efficient, tone is professional yet human, and values like transparency, follow-through, and respect are reinforced daily.

The MUST Haves: (ex: job cannot be done without these skills/competencies, education, experience, certifications, licenses) 

• Minimum 5–7 years of executive assistant, business partner, or senior administrative experience supporting multiple senior leaders (VP ).
• Proven success managing complex calendars, travel, and executive communications in a fast-paced or high-growth organization.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Slides, Drive) and Microsoft Office Suite.
• Strong writing and editing skills; able to draft, polish, and adapt communications for tone, clarity, and executive voice.
• Skilled in project coordination—tracking deliverables, managing timelines, and following through without prompting.
• High comfort level with presentation design and formatting for executive decks (Google Slides, PowerPoint, Canva, or similar).
• Basic familiarity with AI productivity tools (ChatGPT, Gemini, Notion AI, Otter, etc.) for drafting, scheduling, or summarizing tasks.
• Excellent judgment, professionalism, and interpersonal skills—able to interact confidently with executives, board members, and external partners.
• Highly organized and detail-oriented; able to juggle competing priorities calmly.
• Anticipates needs rather than reacts to them.
• Exercises maturity, integrity, and confidentiality at all times.
• Reliable, proactive, and unflappable under pressure.
• Demonstrated ability to “connect the dots” between people, projects, and outcomes.
• Able to work full-time onsite in El Segundo (hybrid flexibility possible).
• Occasional after-hours or weekend support for key events or projects (board meetings, offsites, Hackathon, etc.).

The Nice to Haves: (preferred additional skills/competencies, education, experience, certifications, licenses) 

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Certification Notary Public
• Experience working directly with a Chief Executive Officer, President, or Chief of Staff.
• Prior experience in tech, marketing, or media industries (fast-moving and cross-functional environments).
• Experience supporting board of directors logistics, materials, or governance processes.
• Familiarity with corporate legal processes (entity filings, eSignature platforms, NDAs, contract routing).
• Experience with event or offsite coordination at the executive or leadership level.
• Exposure to internal communications or employer branding projects.
• Skilled in creating process documentation, templates, and scalable workflows.

Pay Transparency:

The anticipated base salary range for this position is $105,000 to $125,000. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to; the type and length of experience within the job, type and length of experience within the industry, the type and length of knowledge and skills for the position, education, training, etc. Prodege is a multi-state employer and final compensation within this range could be impacted by work location. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

Prodege Benefits:

Prodege offers a comprehensive benefits package to US Full-time employees including medical, dental, vision, STD, LTD and basic life insurance. Employees receive flexible PTO, as well as paid sick leave prorated based on hire date. US Employees have eight paid holidays throughout the calendar year. Employees receive an option to purchase shares of Company stock commensurate with their position, which vests over four years. 

Equal Employment Opportunity Statement

At Prodege, we are committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by law. We encourage individuals of all backgrounds to apply.

FCIHO

Employers will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of FCIHO.

Qualifications

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Salary : $105,000 - $125,000