Docketing Assistant

Procopio has an immediate opening for a full-time Litigation Docketing Specialist or Litigation Docketing Assistant in our Downtown San Diego or Del Mar Heights offices. This role provides crucial support to attorneys and staff by ensuring timely and accurate court docketing and calendaring across various courts and jurisdictions. The ideal candidate has a strong understanding of State and Federal Rules of Civil Procedure, thrives in a fast-paced environment, and brings a high level of accuracy, urgency, and professionalism to their work.

We are open to hiring either:

• A Mid-Level Litigation Docketing Specialist with 2–3 years of litigation docketing experience in a law firm setting, or

• An Entry-Level Litigation Docketing Assistant with 1–2 years of experience in docketing, calendaring, or legal support.

Responsibilities

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.

• Learn and demonstrate knowledge of court rules and procedures in multiple jurisdictions.

• Research deadlines as needed to supplement automated calculations.

• Update existing docket entries and review work product to ensure quality control.

• Generate and distribute docket and customized reports upon request.

• Proofread and review calendar entries to ensure accuracy.

• Partner with the Litigation Docket Manager to communicate docketing policies and procedures to support staff and attorneys; work with individuals to address questions or issues.

• Monitor updates to court rules and procedures and communicate changes as appropriate.

• Collaborate in the docketing process by monitoring assigned docketing inboxes and coordinating with case team members.

• Provide ongoing guidance and support to attorneys and staff regarding docketing policies and procedures.

• Maintain current knowledge of Federal, State, and local rules and civil procedure.

Skills, Abilities & Experience

• Wide-ranging familiarity with litigation processes, court rules, and procedures.

• Knowledge and understanding of pleadings and discovery.

• Experience computing deadlines for State, Federal, and appellate courts and across multiple jurisdictions.

• Strong attention to detail and organizational skills.

• Ability to research, analyze, and summarize issues in writing.

• Ability to define problems, collect data, establish facts, and draw sound conclusions.

• Ability to manage high-volume workloads, prioritize competing deadlines, and work with minimal supervision while meeting business objectives.

• Demonstrated sense of urgency and responsiveness to attorneys, clients, and internal teams.

• Strong interpersonal skills and ability to work both independently and as part of a team.

• Effective oral and written communication skills.

• Bachelor’s degree and/or paralegal certificate or equivalent experience/education.

Experience Level

• Specialist: 2–3 years of litigation docketing experience in a law firm environment preferred.

• Assistant: 1–2 years of experience in docketing, calendaring, or legal support preferred.

Technical Skills

• Experience with docketing/calendaring systems (e.g., CompuLaw Vision, Milana preferred).

• Familiarity with court research tools and websites (e.g., PACER) for retrieving case information and documents.

• Proficiency with Microsoft Word, Excel, and Outlook.

Why work with us? 

• Hybrid work environment with flexibility to balance office and remote work.
• Collaborative and supportive team culture.
• Opportunity to work on high-profile, challenging cases in state and federal courts.
• Competitive compensation. This role typically pays $65,000-$85,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation as well as an excellent 401k profit-sharing program and generous time off policy.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work.  Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment. If you are looking for somewhere to grow your career with purpose & passion, please apply today!

 Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.