What are the responsibilities and job description for the Proposal Coordinator position at Procon Consulting?
Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and technology—and offer an excellent platform to grow your career while shaping the future of the built environment.
The Proposal Coordinator supports the proposal function through data management, content library maintenance, and operational coordination. This role is responsible for maintaining accurate opportunity and proposal data, managing tracking systems, organizing electronic files, and ensuring proposal-related information is current, accessible, and aligned with firm standards.
The Proposal Coordinator uses Adobe InDesign to maintain and update staff resumes and project descriptions within the firm’s content library. This position does not own proposal strategy, compliance review, or final submission responsibilities.
Qualifications and Skills:
- Bachelor’s Degree required.
- 5 years of professional or administrative experience; experience in marketing support, proposals, or the A/E/C industry preferred.
- Proficiency in Adobe InDesign required (specifically for maintaining resumes and project descriptions).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with Salesforce preferred.
- Strong organizational and data management skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong written communication and proofreading skills.
- Ability to work both independently and collaboratively.
- Ability to handle constructive feedback and adapt to changing priorities.
- Comfortable working in a deadline-driven environment.
Responsibilities and Duties:
- Set up new opportunities in Salesforce by reviewing RFPs and extracting key requirements, deadlines, and compliance information for accurate tracking and reporting.
- Monitor websites and other sources for active solicitations for amendments, addenda, and updates at least twice daily; notify Proposal Managers of changes and update internal tracking systems accordingly.
- Maintain organized electronic file structures for the firm’s content library, including staff resumes, project descriptions, past performance information, and boilerplate content.
- Develop and format new hire resumes using established Procon templates; ensure consistency with firm branding, messaging, and positioning standards.
- Track employee education and certifications within the Salesforce database and maintain data accuracy.
- Monitor data accuracy and completeness within Salesforce and internal tracking systems; identify discrepancies and coordinate updates as needed.
- Coordinate with technical staff to gather updated project information to maintain current project descriptions and database records.
- Assist Proposal Managers in retrieving and organizing archived data and reference materials for active proposals.
- Provide coordination and production support to Proposal Managers, including formatting resumes, gathering project-related information, and assisting with final production and shipment of proposal materials.
- Perform other related duties as required.
Salary commensurate with experience.
Interested and qualified candidates please submit a cover letter and a resume.
Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor