What are the responsibilities and job description for the AP/AR Specialist position at Process Solutions & Services?
We are looking for an AP/AR Specialist to join our growing team! This role will be responsible for Accounts Payable and Accounts Receivable for the company.
Accounts Receivable:
Reviewing, coding to cost centers/general ledger accounts and processing vendor invoices by comparing purchase order to the invoice to ensure price, units received, pay terms, and other charges are accurate and complete.
Generate/send customer invoices.
Monitor customer accounts and contact those with overdue invoices to attempt collection or negotiate a payment plan.
Maintain records and resolve payment discrepancies with account manager.
Process credit card payments.
Record daily cash entries.
Submit and monitor vendor rebates.
Reconcile bank account on a monthly basis.
Accounts Payable:
Process vendor invoices using 3-way matching principle and assuring proper GL coding.
Process weekly check runs to ensure bills are paid in a timely manner.
Maintain vendor files, including vendor account, new vendor set-up, and obtaining current W9’s.
Responsible for answering the telephone and directing calls to the correct person/department.
Reconcile company credit card account monthly.
Complete 1099 process at year end.
Perform various other duties as assigned to meet business objectives.
Education and Experience:
High School diploma or equivalent.
Some college coursework preferred.
Minimum of 2 years AP/AR experience preferred.
Manufacturing and/or distribution industry experience preferred.
Multi-location AR and AP experience preferred.
Knowledge, Skills, and Abilities:
Basic understanding of general accounting principles.
Thorough knowledge of Accounts Receivable and Accounts Payable functions.
Strong attention to detail, organization, and multi-tasking skills.
Ability to identify root cause & resolve complex problems with minimal supervision.
Strong verbal and written communication skills.
Ability to work in a fast-paced environment with emphasis on timeliness and accuracy.
Skilled in the use of personal computers, Microsoft Office (especially Outlook and Excel) and Accounting software applications, Epicor P21 experience preferred.
Ability to work well in team-oriented environment.