Accountant

Job Overview
The accountant, reporting to the Executive Director, leads all aspects of the organization’s accounting and finance operations. They develop policies to ensure quality assurance, internal control and overall financial health and solvency of the organization. The accountant is responsible for preparing the the agency’s annual budget and all program budgets, and is responsible for preparing, auditing, analyzing, and verifying financial records, statements, and reports.

Primary Duties/Responsibilities

The duties outlined below are considered to be the most significant responsibilities of the accountant, ones that are essential for effective performance in this position. Responsibilities include, but are not limited to:

• Implement accounting procedures and internal controls necessary for quality assurance

and the successful management of financial operations, including record management.

and retention, database management, tracking and reporting finance and payroll

information, pre-audit preparation and audit support, expense management, contract

billing and collection, fiscal communications and policies, reconciliation, and closeout.

• Perform accounts payable and accounts receivable functions, including receipt of all

invoices, approving account numbers, preparing checks and 1099s, and processing wire

transfers.

• Performs all general accounting and bookkeeping including bank reconciliations, cash

receipts management, and maintenance of all accounting files.

• Liaises with payroll vendors to manage processing of semi-monthly payroll and report

any adjustments. Includes inputting and tracking of time sheets, balancing and

reconciliation of payroll runs, producing federal, state, and local tax payments, answers

employee questions and troubleshooting issues.

• Monthly, quarterly, and year-end accounting closing processes, preparing financial

statements, and financial reporting.

• Maintains general ledger and reconciliation of balance sheet for all accounts,

managing all journal entries and monthly accruals to ensure accuracy.

• Monitors and manages monthly cash flow projections and analysis.
• Act as liaison with bank personnel responsible for account management and provide support on negotiations to ensure satisfaction with service, fees, and terms.
• Allocates all expenses based on established methodology.
• Performs monthly variance meetings across organization management teams and provides ongoing reporting and analysis of all expenditure.
• In partnership with the Executive Director, and other accounting staff participate in the development of annual and multiyear budgets at all stages of the process from conceptualization to preparing spreadsheets to reporting.
• Leads annual audit process including interfacing with outside auditors, preparing

schedule, and providing auditors with financial reporting and documentation of fiscal

transactions.

• Assures compliance with 501c3 reporting requirements by calendaring and preparing all

funding source reports as needed.

• Oversees the organization’s purchase and procurement process to ensure compliance with federal 45 CFR Part 75 regulations as described in PROCEED, Inc., “Purchase and Procurement Policies” as well as with local, state, and individual funding source requirements.
• Prepares financial information for senior management and/or Board of Directors.
• Perform account analyses and reconciliations and other support to the Executive Director as required during agency audits and normal account analyses.
• Works with development and program staff to assure compliance of active funder grants

and contracts.

• Assists in the coordination and management of select operations tasks as a part of the

Executive Director and Management questions.

• Works on special projects as requested.

Qualifications

• B.S. degree in accounting (preferred) or Finance. CPA or MBA a plus.
• Minimum three years of experience in accrual-based accounting, general ledger management and financial reporting. Three to five years of progressively higher-level responsibility in Finance or accounting preferred.
• Proficient with Excel, Word, PowerPoint, QuickBooks software required.
• Non-for-profit industry experience highly preferred.

Knowledge, Skills, and Abilities

• Ability to work evening hours and weekends, and travel as needed.
• NJ Driver’s license.
• Knowledge of GAAP, IRC, FASB, accrual base accounting, organizational auditing, fixed

asset accounting and tax filing requirements.

• CNAP Certification a plus. Effective communication and people skills with proven ability to work constructively with

all levels of personnel.

• Strong organizational and time management skills.
• Extremely meticulous and precise.
• Superior analytical and reconciliation skills.
• Must be professional and have the ability to maintain confidentiality.
• Must be able to work independently as well as part of a team. Knowledge of relevant federal, state, and local laws, rules, regulations, etc.

SALARY AND BENEFITS

• Based on candidate qualifications, education, and experience.

Job Type: Full-time

Pay: From $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $90,000