Program Analyst II - Records Management

Company Description:

ETAS Inc. has upcoming opportunity for Program Analyst II-Records Management (Direct Hire) position at our office in Portsmouth, OH.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc (Pro2Serve). E-TAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the “One PPPO” mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation’s environmental liabilities and infrastructure engineering services in support of our Nation’s security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Perform reviews of incoming records prior to acceptance to ensure they meet NARA standards prior to acceptance in the Gimmal Records Management, PPPO’s electronic records management system.

Assist with inventory of electronic records archive, records retention schedules, and destruction notices.

Assist with creating Records Management procedures, manuals, and instructions.

Track, manage, and assist with dispositioning of records stored in the Federal Project Classified System.

Work with site contractors to ensure application of NARA-approved Records Disposition Schedule.

Support records management digitization projects through efforts of prepping, scanning, performing peer reviews, uploading, and/or dispositioning records.

Track and report activities to Records and Document Control Manager.

Participate in DOE’s Records Management Working Group meetings.

Attend routine staff meetings.

Support PPPO staff, both Federal and contractor, with routine records management questions.

Provide back up support for EEOICPA and PA claim requests.

Assist with actively promoting and advancing PPPO’s electronic records management initiative.

Job Requirements

• Bachelor’s degree from an accredited college or university in a relevant discipline and five years’ relevant experience or ten years’ of relevant experience.
• DOE Experience in supporting D&D, D&R, S&M, Infrastructure and operations activities
• Knowledgeable of Microsoft Office Suite.
• Experience with database management
• Experience in office administration (e.g., planning meetings, handling security and travel arrangements, and invoicing, etc.)
• Must have strong organizational and communication skills.
• Possesses or able to obtain a DOE “Q” clearance

Preferred Qualifications

• Knowledge of Livelink
• Experience with Microsoft SharePoint
• DOE Records Management experience
• Knowledge of Federal laws and DOE regulations for the management of federal records.
• Experience in lifecycle records management (i.e., creation, maintenance and use, disposition) regardless of media type
• Experience in creating and maintaining records inventories and file plans.
• Familiarity with Gimmal software
• Familiarity with Office 365 retention policies
• Experience with database systems
• Familiarity with Energy Employee Occupational Illness Compensation Program Act (EEOICPA) and Privacy Act (PA) claim requests.

Duration:
Direct Hire

Federal Government Clearance:

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.

EEO Employer:

Affirmative Action Employer—M/F/Vet/Disab/LGBT

Benefits

E-TAS benefits package has been carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Pay Rate:
Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location:

Portsmouth, OH area