What are the responsibilities and job description for the Office Administration/Accountant position at Pro Seal Solutions?
Office Administrator / Accounting & HR Support
Pro Seal Solutions is a growing construction company in the Sioux City area seeking a highly organized and detail-oriented Office Administrator with strong accounting, payroll, and HR experience.
This role is critical to supporting daily operations by managing administrative, financial, and personnel-related tasks to improve efficiency across the company.
Key Responsibilities
- Manage QuickBooks (invoicing, expenses, accounts payable/receivable)
- Process and oversee payroll accurately and on time
- Support HR functions (employee records, onboarding, compliance, documentation)
- Assist with contract tracking and administrative coordination
- Maintain organized records and documentation across departments
- Support operations team with day-to-day administrative tasks
- Help improve office systems and workflows for better efficiency
- Assist with basic marketing / social media updates as needed
Requirements
- Proven experience with QuickBooks (required)
- Experience with payroll processing (required)
- Experience supporting HR functions (required)
- Strong organizational and time management skills
- Ability to work independently and manage multiple tasks
- High attention to detail and accuracy
- Strong communication and professionalism
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Experience with Dropbox / SharePoint is a plus
- Bilingual (English/Spanish) is a plus
What We’re Looking For
- Reliable and dependable
- Strong problem-solver who takes initiative
- Positive, team-oriented attitude
- Someone who takes pride in their work
- Able to handle confidential information with discretion
Schedule
- Monday – Friday
- 7:30 AM – 4:30 PM
- Minimal weekend hours
Why Join Pro Seal Solutions
- Stable, growing company
- Opportunity to grow with the business
- Hands-on role with real impact
- Supportive team environment
Experience in the following will be considered: Financial coordination, Payroll administration, HR compliance, Employee onboarding, Benefits administration, Timekeeping systems, Wage processing, Tax reporting, General ledger, Month-end close, Financial reconciliation, Billing oversight, Collections management, Expense tracking, Budget monitoring, Data management, Records administration, Office workflow, Process coordination, Administrative support, Operations support, Internal controls, Policy adherence, Documentation management, Organizational skills, Scheduling coordination, Communication skills, Professional demeanor, Confidential records, Accuracy driven, Detail focused, Multi-department support, System efficiency, Performance tracking, Team coordination, Vendor coordination, Financial accuracy, Compliance auditing, Staff support services, Business operations, Coordination skills, Task execution, Initiative mindset, Office systems, Administrative efficiency
Job Type: Full-time
Education:
- Bachelor's (Preferred)
Experience:
- QuickBooks: 2 years (Preferred)
- Customer service: 3 years (Preferred)
Work Location: In person