What are the responsibilities and job description for the Part Time Office Assistant position at PRO EM National Event Services?
Job Summary
The Part Time Office Assistant represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued. Up to 30 hours per week.
Responsibilities
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
The Part Time Office Assistant represents the company at the highest level of professionalism by answering customer phone calls with superb customer service ensuring that each customer feels completely satisfied and valued. Up to 30 hours per week.
Responsibilities
- Assist Office Manager.
- Serve as one of the primary contacts for potential and existing PRO EM clients
- Assist the Account Executives with customer relations and support of lead generation activities
- Assist in preparation of quotes, contracts, and RFP’s
- Subject-matter expert to perform activities related to point-of-rental (POR) system.
- Maintain proper documentation, up to date awareness of company activities, industry trends and regulations.
- Perform job function within the parameters of the Point of Rental (POR) System.
- Confirm estimates with Account Executives to ensure orders are correct, processed and delivered.
- Aid the Purchasing department with sub-rentals, overbooking and inventory control as needed.
- Continually demonstrate excellent interpersonal communication.
- Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.
- Manages office supplies inventory.
- Secures business travel arrangements.
- Other duties as assigned.
- Must be proficient in POR
- Problem-solving and creativity.
- Experience of working in a busy, high pressured environment
- Excellent oral and written communication skills
- Pro-active and show initiative
- Familiarity of Word and Excel and POR
- Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.