HR Coordinator

JOB SUMMARY:

The Human Resources Coordinator supports the day-to-day operations of the HR department and assists with employee lifecycle activities including onboarding, HRIS administration, payroll coordination, benefits support, recruiting coordination, and employee inquiries. This role works closely with HR leadership and internal teams to ensure HR processes run efficiently, employee records remain accurate, and HR programs are administered consistently and in compliance with company policies and employment regulations.

JOB DUTIES:

• Assist with processing biweekly payroll.
• Monitor compliance with labor laws, including meal and rest break regulations, and address potential violations.
• Process verification of employment requests, unemployment and disability claims.
• Facilitate onboarding and prepare new hire documentation, including HRIS/ Navigator setup and I-9 verification.
• Maintain employee personnel files and HR documentation in compliance with employment laws.
• Maintain company organization charts.
• Audit monthly benefit billings to ensure newly eligible employees and terminated employees are properly added/removed from the carrier billings timely.
• Administer, track, and coordinate all FMLA/CFRA and personal leaves of absences, return-to-work documentation, and medical restrictions.
• Provide support for the annual open enrollment process and benefit enrollment changes, including qualified life events and new hire onboarding as it relates to benefits coverage.
• Educate employees on available benefits and clearly communicate program details to ensure they understand their options and actively participate.
• Support Sr. Talent Recruiter with sourcing, screening, and interviewing candidates.
• Coordinate and manage pre-employment processes through onboarding.
• Support recruitment events such as job fairs, open houses, and hiring drives.
• Manage workers’ compensation claims intake and incident documentation (e.g. DWC1, Incident report, and Travelers claim)
• Assist the HR department with administrative duties including managing calls, coordinating meetings, copying, mail, communication materials, and maintaining HR communication boards at all facilities.
• Manage offboarding processes by preparing exit paperwork.
• Assist the Sr. HR Generalist with employee engagement activities.
• Coordinate employee satisfaction surveys and provide actionable insights to improve employee experience.
• Other duties as assigned.
  
  
  

SKILLS AND QUALIFICATIONS:

• Proficiency in Microsoft Office.
• Excellent communication skills, both verbal and written.
• Ability to read and understand technical information including employment laws and regulations
• Exposure to recruiting, onboarding, and general HR operations
• Ability to learn various software platforms HRIS/payroll systems (Paycor a plus)
• Strong communication and organizational skills
• Ability to handle confidential information with discretion
• Bilingual English/Spanish is a strong plus.
  
  
  

EDUCATION AND EXPERIENCE:

• Previous office experience.
• 1-2 years of Human Resources experience a plus
  
  
  

MENTAL, PHYSICAL AND VISUAL DEMANDS:

Requires the ability to analyze and interpret information from written, verbal, and data sources; prioritize tasks and meet deadlines; and apply sound judgment in problem-solving. Must be able to work at a computer for extended periods, including sitting, reading, and using a monitor.

We are an Equal Employment Opportunity (“EEO”) Employer.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Company makes hiring decisions based solely on qualifications, merit, and business needs at the time