What are the responsibilities and job description for the Inventory Control Coordinator position at Pro Coffee Gear?
Job Position: Inventory Control Coordinator
Company: Pro Coffee Gear
Location: Austin, TX.
Type: Full-time
Reports to: Warehouse Manager
About Us: Pro Coffee Gear is a fast-growing ecommerce and wholesale distributor of commercial and home espresso equipment. We serve cafés, roasters, restaurants, and serious home baristas with new and refurbished espresso machines, grinders, and accessories from the most respected brands in coffee. We’re building a disciplined, data-driven growth engine — and paid media is a critical part of that foundation.
We are looking for an Inventory Control Coordinator to be the backbone of our warehouse accuracy and efficiency. As we continue to scale, this role will be critical in maintaining organized, accurate, and efficient warehouse operations. A successful candidate will have strong operational instincts, enjoy creating order out of complexity, and be capable of growing into a future Warehouse Manager role as the company expands. This person will own the following activities:
Inbound Receiving & Put-Away
- Receive and verify incoming shipments against purchase orders
- Label, log, and stage all inbound items for put-away
- Assign and maintain accurate bin locations for all products
- Identify discrepancies and coordinate resolution with purchasing and suppliers
Inventory Accuracy & Control
- Maintain real-time inventory accuracy across our main warehouse & coordinate with our ops team to ensure accuracy at our 3PL warehouse
- Conduct routine cycle counts and assist with full physical inventories
- Investigate and reconcile inventory variances; implement corrective actions
- Ensure all adjustments, transfers, and movements are accurately recorded
Warehouse Organization & Optimization
- Keep shelves, bins, aisles, and staging zones clean and well-organized
- Continuously evaluate layout, bin allocation, and space usage
- Recommend and implement improvements to racking, labeling, workflows, and SOPs
- Help design scalable processes as order volume and SKU count increase
Cross-Functional Support
- Partner with fulfillment to ensure accurate pick locations and efficient order flow
- Support manufacturing/renewal workflows by staging components and tracking WIP inventory
- Work with operations on system updates, audits, and process improvements
- Ad hoc tasks and process improvement activities, as required
- 2–5 years of experience in warehouse operations, inventory control, or logistics
- Strong understanding of receiving, cycle counting, and inventory best practices
- Experience with WMS/IMS systems; Shopify, ERP, or manufacturing workflows a plus
- Ability to lift 50 lbs and work in a warehouse environment
- Highly organized, detail-oriented, and capable of owning processes end-to-end
- Leadership potential with the ability to grow into a Warehouse Manager role
- Paid time off
- Professional development assistance
- Opportunities for career growth and advancement within a rapidly expanding company
- Goal-oriented work culture, providing autonomy and opportunities for personal and professional development
- Take part in an international team
At Pro Coffee Gear, we believe in the strength of diversity and equal opportunities for all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.