What are the responsibilities and job description for the Medical Office Manager – Concierge Psychiatric Practice (Full-Time position at Private Practice?
Medical Office Manager – Concierge Psychiatric Practice (Full-Time)
Location: Huntington, NY
Start Date: ASAP
We are a concierge-style psychiatric practice offering personalized care for children, adolescents, and adults. In addition to standard psychiatric services, we also provide Transcranial Magnetic Stimulation (TMS) therapy.
We are seeking a motivated, detail-oriented, and personable Office Manager to oversee the daily operations of our boutique practice. This role is ideal for someone who values a stable, balanced work environment with a friendly culture and reasonable pace.
- Oversee daily office operations, including patient check-in/check-out, scheduling, and phone/email communication
- Manage billing (fee-for-service model) and assist with insurance prior authorizations for medications
- Maintain accurate office documentation and records
- Identify opportunities to improve office flow and efficiency
- Support clinical team with administrative needs as they arise
- Prior experience in a medical or mental health office setting preferred, but not required
- Excellent organizational, multitasking, and communication skills
- Comfortable using EHR systems, email, scheduling platforms, and basic billing workflows
- Professional, discreet, and personable demeanor with strong attention to detail
- Self-motivated and proactive, with the ability to take initiative and work independently
- A warm, collaborative work environment with a small, supportive team
- Competitive pay, paid time off, and opportunities for growth within the practice
- Flexible schedule, including the option to work from home 1–2 days per week
- Convenient private parking in Huntington Village
- Training as a TMS technician with additional compensation.
If you are a proactive team player with excellent organizational skills and a heart for patient care, we would love to hear from you.
To Apply: Please email your resume and a brief cover letter to sgoldfarb@cacpny.com with the subject line: “Office Manager Application – [Your Name].”
