Executive Assistant / Personal Assistant – Private Family

Location: Hopewell, New Jersey, with extended travel to Florida and Massachusetts
Job Type: Full-Time
Pay: Starting at $35.00 per hour, based on experience
Travel: Must be available for extended travel of 2–3 consecutive months

Position Overview

We are seeking a highly organized, dependable, and adaptable Executive Assistant / Personal Assistant to provide comprehensive administrative, personal, and household support to a private employer.

The ideal candidate is proactive, resourceful, discreet, and comfortable managing a wide variety of responsibilities in a dynamic environment.

This is a hands-on position requiring flexibility, excellent time management, and a willingness to assist wherever needed, including meal preparation, animal care, childcare, transportation, and extended domestic travel.

Candidates must be comfortable driving a Winnebago Navion motorhome and traveling for extended periods, primarily to Florida and Massachusetts.

Key Responsibilities

Executive & Personal Assistance

• Manage calendars, appointments, scheduling, correspondence, and daily priorities.
• Coordinate travel arrangements, accommodations, transportation, and itineraries.
• Maintain organized records, contact lists, spreadsheets, and important documents.
• Assist with personal errands, shopping, reservations, and special projects.
• Communicate and coordinate with household staff, vendors, and service providers.
• Anticipate needs, follow through on assignments, and independently resolve day-to-day challenges.
• Maintain strict confidentiality regarding personal and household matters.

Travel & Transportation

• Travel with the employer for extended periods of 2–3 consecutive months, primarily to Florida and Massachusetts.
• Be willing and capable of safely operating a Winnebago Navion motorhome.
• Assist with travel logistics, packing, organization, and coordination of daily activities.
• Provide transportation for the employer, children, and household-related needs as requested.
• Maintain flexibility with travel schedules and changing priorities.

Meal Preparation & Household Support

• Prepare and cook breakfast, lunch, and dinner for the employer as requested.
• Assist with meal planning, grocery shopping, food preparation, and kitchen organization.
• Maintain cleanliness and proper food-handling practices.
• Coordinate with other household staff to ensure daily needs are met.

Animal Care

• Provide hands-on care for household pets, including dogs and cats, as requested.
• Responsibilities may include feeding, walking, cleaning, maintaining pet supplies, and other routine animal care tasks.
• Step in when the designated animal caretaker is unavailable or additional assistance is needed.
• Be comfortable providing animal care on a regular basis when requested, rather than only occasionally.

Childcare & Family Support

• Provide responsible supervision and assistance for school-aged children when the employer requires support or regular caregivers are unavailable.
• Transport children to and from camps, activities, appointments, and other scheduled commitments.
• Assist with daily routines, activity coordination, and general childcare responsibilities as requested.
• Maintain a safe, supportive, and respectful environment for the children.

Qualifications & Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a comparable role preferred.
• Strong organizational, communication, multitasking, and problem-solving skills.
• Ability and willingness to drive a Winnebago Navion motorhome.
• Availability to travel for 2–3 consecutive months at a time.
• Comfortable preparing and cooking meals, including breakfast, lunch, and dinner.
• Willingness to provide animal care and childcare as part of regular job responsibilities when needed.
• Valid driver's license and safe driving record.
• Proficiency in Microsoft Office, Google Workspace, and digital scheduling tools.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Professional, trustworthy, dependable, and respectful of confidentiality.
• Flexibility to accommodate occasional schedule changes, evenings, or weekends.

Compensation & Travel Accommodations

• Starting compensation of $35.00 per hour, based on experience.
• Full-time employment.
• Required work-related travel time is compensated.
• Travel-related hotel accommodations and meals while in transit are covered or reimbursed in accordance with employer policy.
• Housing is provided during extended assignments in Florida and Massachusetts.
• Personal meals and groceries while staying at these locations are generally the employee's responsibility.
• Working hours and scheduling expectations remain consistent across locations.
• Additional hours and overtime are handled in accordance with applicable employment laws and employer policies.

Ideal Candidate

The successful candidate will be someone who enjoys a varied, hands-on role and understands that personal assistance extends beyond traditional administrative responsibilities.

We value someone who is organized, compassionate, adaptable, solution-oriented, and genuinely comfortable assisting with cooking, pets, children, travel, and everyday household needs.

This position is best suited for an individual seeking long-term employment who takes initiative, maintains a positive attitude, and enjoys contributing to a well-organized household.

How to Apply

Please submit your resume along with a brief introduction describing your relevant experience.

Applicants should specifically confirm their availability for extended travel, comfort driving a Winnebago Navion, and willingness to assist with meal preparation, animal care, and childcare.

We look forward to hearing from qualified candidates.

Pay: From $35.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Application Question(s):

• Do you have C- Level experiance?

Experience:

• Executive administrative support: 2 years (Required)
• Personal assistant: 1 year (Required)

Location:

• Hopewell, NJ 08525 (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)
• Overnight Shift (Required)

Ability to Commute:

• Hopewell, NJ 08525 (Required)

Willingness to travel:

• 75% (Preferred)

Work Location: In person

Salary : $35