What are the responsibilities and job description for the Fund Administrator position at Private Equity?
Job Title: Fund Administrator
Location: Boston Office
Reports to: Vice of Finance
Primary Responsibilities:
1. Assist in the investor presentations and the annual meeting presentation.
2. Support the fundraising process through exposure to fundraising activities.
3. Post quarterly financial statements and other pertinent documents.
4. Coordinate the weekly and quarterly process of LP transfers.
5. Collect, track, and fulfill all investor requests, including quarterly confirmations.
6. Maintain up-to-date Limited Partner personal information.
7. Set up new entities and enter investor details, including contact information and commitment amounts.
8. Manage the inbox efficiently.
9. Distribute monthly and quarterly interest invoices to portfolio companies.
10. Facilitate employee capital calls and distributions from employee investment vehicles.
11. Assist with the annual Employee Co-Invest offering and coordinate necessary documentation for new employees.
12. Contribute to the year-end audit by uploading bank statements and other documents to the online audit portal.
13. Participate in ad hoc projects as needed.
Skills/Qualifications:
- Strong prioritization and planning abilities to manage workload and meet strict deadlines amidst frequent interruptions.
- Ability to maintain composure and adapt to variable workflow in a high-pressure environment.
- Commitment to confidentiality.
- Written and verbal communication skills with the ability to exercise tact and good judgment when interacting with management, colleagues, and external parties.
- Regular, reliable attendance and punctuality; flexibility to adjust hours as needed.
- Team player with a keen attention to detail.
- Open to constructive feedback and willing to learn from mistakes.
- Strong organizational and interpersonal skills.
- Proactive in seeking and identifying additional project opportunities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- 1-3 years of experience in a financial services or accounting setting.
- Bachelor’s degree required.
Salary : $70,000 - $80,000