What are the responsibilities and job description for the Executive Personal Assistant to Business Owner (Bookkeeping & Admin) position at Private Business Owner?
About the role
A private business owner who has built multiple companies, including a freight brokerage, a real estate portfolio, and investments in several other ventures, is looking for a sharp, dependable right hand. This isn't a corporate job. It's a family-business setting where you'll work directly with the owner, and you'll learn more about building businesses here than in any classroom.
He's unorthodox, he moves fast, and he has a lot going on. Your job is to bring order to it: organizing paperwork, managing his email and calendar, and keeping projects moving. Over time you'll get to know how he works so well that you can see what he needs before he asks.
What you'll do
- Manage email, scheduling, and day-to-day communication
- Organize and digitize paperwork and set up filing systems that stay organized
- Handle documents: edit, merge, and e-sign PDFs, and prepare and send paperwork
- Support bookkeeping across multiple businesses and properties
- Work with customers, vendors, and partners on his behalf
- Run errands and handle personal-assistant tasks as needed
- Take on projects with little direction and see them through
What you bring
- Must be able to edit, merge, split, and e-sign PDFs (Adobe Acrobat or similar)
- Strong computer skills: Word/Google Docs, spreadsheets, and email
- A working understanding of bookkeeping
- Self-starter who needs only the big picture to get things done
- Asks good questions, adapts to different communication styles, and stays calm when things get chaotic
- Valid driver's license and a reliable car (required)
- Discreet with confidential business and personal information
Why you'll love it
- Learn directly from a serial entrepreneur
- A close-knit, mom-and-pop environment instead of corporate red tape
- A wide variety of work: logistics, real estate, investments, and more
- Competitive pay of $50K-$75K, depending on experience
Pay: $50,000.00 - $75,000.00 per year
Application Question(s):
- Do you have a valid driver's license and a reliable car?
- Rate your bookkeeping experience. Which software have you used?
- Can you edit and merge PDFs? Which tools do you use?
- Describe a time you organized a disorganized person or office.
- Can you work full-time, in person, in Linden, NJ?
- Why should we hire you over anyone else?
Work Location: In person
Salary : $50,000 - $75,000