What are the responsibilities and job description for the Collections and Billing Specialist position at PRISMA GRAPHIC CORPORATION?
At Prisma, formerly Vivid Ink, we rely on a meticulous financial system to drive business forward. Our billing department keeps that system running smoothly by invoicing customers on a timely basis. The billing specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.
Responsibilities:
- Process invoices in compliance with financial policies and procedures
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Understand expense accounts and cost centers
- Understands customer issues around the billing processes
- Collections on delinquent accounts
- Weekly reporting to CFO
- Posting payments
Qualifications/Skills:
- Candidates should possess strong debt collection and cash collection skills, including experience with accounts receivable and past-due account management.
- Candidates should possess excellent communication and customer service skills to interact professionally with clients and internal teams.
- Candidates should possess foundational finance skills, such as understanding invoices, payment terms, reconciliations, and basic accounting principles.
- Candidates should possess strong attention to detail, organizational skills, and the ability to prioritize multiple accounts and deadlines.
- Proficiency with billing software, ERP or accounting systems, and Microsoft Office (especially Excel) is beneficial.
- Experience in a collection, billing, or accounts receivable role, preferably in a corporate or agency environment, is beneficial.
Key Competencies:
- critical thinking and problem-solving skills
- planning and organizing
- time management
- attention to detail
- decision-making
- listening skills
- communication skills
- persuasiveness
- teamwork
- adaptability
- stress tolerance
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Billing or Accounts Receivable: 1 year (Preferred)
- AR Collections: 4 years (Required)
Location:
- Baton Rouge, LA 70815 (Preferred)
Work Location: In person
Salary : $18 - $24